Executive Assistant & Ops Coordinator - Remote & Flexible Hours

Upgrowth HR; Kuala Lumpur; Hybrid; MYR 56,000 - 100,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Medical Insurance

Training Provided

Allowance Provided

Performance Bonus

5 Working Days

Flexible Working Hours

Work from Home

Job summary

Jora Malaysia is seeking a capable Personal Assistant/Executive Assistant to support the Founder in Kuala Lumpur. You will manage calendars, coordinate meetings, arrange travel, and prepare agendas and minutes.

You will maintain confidential documents, monitor tasks, and collaborate with department heads to meet deadlines. Fresh graduates are welcome if they show strong organizational skills; 2+ years preferred.

Qualifications

• Diploma or Degree in Business Administration, Management, Human Resources, Communications, or related fields.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role.
• Fresh graduates with exceptional organizational skills are encouraged to apply.
• Excellent organizational and time management skills.
• Strong follow-up and coordination abilities.
• Al tools and digital platforms proficiency.
• Strong problem-solving mindset and attention to detail.
• Proactive and resourceful.
• Highly accountable and dependable.
• Able to work independently with minimal supervision.
• Comfortable working in a dynamic and fast-growing environment.
• Positive attitude with a willingness to learn and grow.

Responsibilities

• Manage the Founder's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up action items.
• Maintain confidential documents and sensitive business information.
• Monitor and follow up on key tasks assigned by the Founder.
• Coordinate with department heads to ensure deadlines and deliverables are met.
• Track progress of business projects and initiatives.
• Document and maintain company SOPs, workflows, and internal processes.
• Identify opportunities for process improvements and operational efficiency.
• Assist in implementing automation and Al solutions where applicable.
• Act as a communication bridge between the Founder and various departments.
• Coordinate company announcements, updates, and internal communications.
• Assist in organizing company events, team engagement activities, and learning initiatives.
• Prepare reports, presentations, dashboards, and business summaries.
• Consolidate information from different departments for management review.
• Maintain accurate filing systems, records, and databases.
• Assist with monthly management reporting requirements.

Education

Diploma or Degree in Business Administration, Management, Human Resources, Communications, or related fields.

Tools

Al tools

Job description

Jora Malaysia is seeking a capable Personal Assistant/Executive Assistant to support the Founder in Kuala Lumpur. You will manage calendars, coordinate meetings, arrange travel, and prepare agendas and minutes.

You will maintain confidential documents, monitor tasks, and collaborate with department heads to meet deadlines. Fresh graduates are welcome if they show strong organizational skills; 2+ years preferred.