Personal Executive Assistant

Brighten; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Brighten Business Consulting in Malaysia is seeking a proactive Personal Executive Assistant to support senior leadership both professionally and personally. You will manage calendars, coordinate meetings, arrange travel, prepare reports, and handle confidential matters.

The ideal candidate has a Diploma or Degree in Business Administration, 5–7 years in executive support or operations, and fluent English, Mandarin, and Cantonese.

Qualifications

• Diploma or degree in business administration or related field is required.
• 5–7 years of experience in executive support, office operations, administration, or business development coordination.
• Fluent in English, Mandarin, and Cantonese.

Responsibilities

• Provide executive support by managing calendars, meetings, communications, travel arrangements, and confidential matters.
• Coordinate leadership meetings, investor calls, site visits, and follow-up actions.
• Prepare reports, presentations, proposals, meeting materials, and business documents.
• Support daily office operations, documentation, expense tracking, and administrative tasks.
• Conduct research and assist with business development activities, partnerships, and special projects.
• Collaborate with internal teams, external partners, and vendors to ensure smooth coordination.

Skills

English (Fluent)

Mandarin

Cantonese

Education

Diploma or Degree in Business Administration or related fields

Tools

Google Workspace

Microsoft Office

Job description

Brighten Business Consulting is a Hong Kong–based Employer of Record (EOR) and business outsourcing firm with offices in Malaysia, Taiwan, the UK, and Australia. With over a decade of experience in HR, marketing, and business expansion solutions, we help global companies hire, manage, and grow remote teams across the Asia Pacific region — quickly, compliantly, and efficiently.

Our Malaysia branch, established in 2018, is home to a dynamic team delivering trusted EOR and remote staffing services to clients from Hong Kong, Taiwan, Singapore, Australia, and beyond. Join us and be part of a team connecting global businesses with local talent.

About Our Client

Our client is a growing company operating across the property, hospitality, and technology sectors, with a focus on developing and managing innovative spaces and business solutions.

The company offers a dynamic and fast-paced working environment, providing opportunities to work closely with senior leadership and support business growth initiatives across Southeast Asia.

Position Overview

We are looking for a proactive and organized Personal Executive Assistant to support senior leadership in both business and personal matters.

This role goes beyond traditional administrative duties and involves managing executive schedules, coordinating business activities, supporting operations, conducting research, and assisting with business development initiatives. The ideal candidate is detail-oriented, trustworthy, and able to handle confidential matters professionally.

Job & Responsibilities:

• Provide executive support by managing calendars, meetings, communications, travel arrangements, and confidential matters
• Coordinate leadership meetings, investor calls, site visits, and follow-up actions
• Prepare reports, presentations, proposals, meeting materials, and business documents
• Support daily office operations, documentation, expense tracking, and administrative tasks
• Conduct research and assist with business development activities, partnerships, and special projects
• Collaborate with internal teams, external partners, and vendors to ensure smooth coordination

Requirements:

• Diploma or Degree in Business Administration or related fields
• 5-7 years of experience in executive support, office operations, administration, or business development coordination
• Background in property, architecture, hospitality, or operations-focused industries is an advantage
• Fluent in English, Mandarin, and Cantonese
• Proficient in Google Workspace, Microsoft Office, and productivity tools
• Resourceful, proactive, and able to work in a dynamic environment

Preferred Skills

• Experience with partner development in real estate, hospitality, and/or tech
• Knowledge of commercial leasing, facilities, or tenant management systems
• Multilingual (especially SEA languages: Thai, Vietnamese, Bahasa Indonesia)
• Experience working directly with founders or senior leadership in a startup

Annual Leave: Starting from 14 days
Office Locations:Kota Damansara, Bandar Utama, or Bangsar South

Note: Only shortlisted candidates will be contacted. Thank you for your interest in joining our company.