Personal Assistant cum Admin (Prefer experience in Construction/Engineering)

Sin Heap Lee Group; Kuala Lumpur; On-site; MYR 31,000 - 51,000; Full time

Job summary

Jora Malaysia is seeking a diligent Personal Assistant cum Admin to support daily operations in Kuala Lumpur. You will manage office administration, document control, procurement, budgeting, and calendar coordination for executives.

The role requires strong English, Bahasa Malaysia, and Mandarin is an advantage, with 2–5 years of relevant experience and proficiency in MS Office. You will interact with staff, consultants, and authorities, ensuring confidentiality and efficiency.

Qualifications

• Proven experience as an Office Administrator or Administrative Assistant.
• Diploma or similar qualification in administration or related field.
• 2–5 years of relevant working experience and good interpersonal skills.

Responsibilities

• Manage overall office administration and ensure smooth daily operations.
• Handle document control for all incoming and outgoing correspondence with external consultants and authorities.
• Organise, maintain, and file all office documents and records.
• Maintain staff leave records and manage staff claims.
• Oversee procurement of office supplies, equipment, pantry items, furniture, fittings, and IT hardware/software, including inventory control and cost management.
• Verify invoices, process payments to creditors, and review staff claims.
• Manage phone calls, visitors, and incoming mail and emails professionally.
• Maintain the Director’s calendar, schedule appointments and manage communications.
• Assist in preparing administration budget and monthly cash flow projections.
• Support preparation of reports and proposals for management review and decision-making.
• Ensure office cleanliness and coordinate maintenance activities.

Skills

MS Office

Organization

Communication

Multitasking

Education

Diploma in Administration or related qualification

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Personal Assistant cum Admin (Prefer experience in Construction/Engineering)

Manage overall office administration and ensure smooth daily operations.

Handle document control for all incoming and outgoing correspondence with external consultants and authorities.

Organise, maintain, and systematically file all office documents and records.

Maintain staff leave records and manage staff claims.

Oversee procurement of office supplies, equipment, pantry items, furniture, fittings, and IT hardware/software, including inventory control and cost management.

Verify invoices, process payments to creditors, and review staff claims.

Manage phone calls, attend to visitors, and handle incoming mail and emails professionally.

Maintain the Director’s calendar, including scheduling appointments and managing communications.

Manage and monitor petty cash transactions.

Assist in preparing administration budget and monthly cash flow projections to ensure financial control.

Support the preparation of reports and proposals for management review and decision-making (both periodic and ad hoc).

Ensure office cleanliness and coordinate maintenance activities.

Assist in compiling reports and proposals for submission to relevant authorities.

Assist in preparing consultant professional fee claims for submission to clients.

Requirements / Qualifications

Proven experience as an Office Administrator, Administrative Assistant, or in a similar role

Candidate must possess at least a Diploma in Administration or other relevant professional qualification

Minimum 2–5 years of relevant working experience

Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

Strong organisational and document management skills with attention to detail.

Good communication and interpersonal skills, with the ability to interact professionally with staff, consultants, and external parties.

Ability to handle multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.

Experience in handling invoices, payments, and basic financial records is an advantage.

Familiarity with procurement processes and inventory control will be an added advantage.

Able to maintain confidentiality and handle sensitive information with discretion.

Proactive, responsible, and able to work independently with minimal supervision.

Fluent in both written and speaking of English, Bahasa Malaysia & Mandarin (ability to speak mandarin will be an added advantage due to the business nature needed).