Executive Assistant / Personal Assistant

GD Pavilion Sdn Bhd; Negeri Sembilan; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an Executive Assistant / Personal Assistant (Mandarin Speaker) to support the Chairman with executive-level tasks, project oversight and cross-department coordination from Malaysia. This role emphasizes confidential handling, proactive issue resolution, and strategic assistance on key initiatives.

The position requires a Bachelor's degree and at least 5 years in executive support, with fluency in English and Chinese to liaise with an international network.

Qualifications

• Bachelor's degree in Business Administration, Law, Architecture, Engineering, Education, Property Development or closely related field.
• Minimum 5 years of experience as an executive assistant.
• Experience studying abroad, preferably in China/Taiwan.
• Proficiency in English and Chinese for international communication.

Responsibilities

• Meeting Management: organize agendas, draft minutes, send correspondence, prepare board papers and presentations; follow up actions to the Chairman.
• Departmental Support: assist the Chairman and coordinate with departments and staff on tasks.
• Project Monitoring: track progress and drive on-time completion; remind deadlines to the Chairman.
• Event Planning: plan and organize events, meetings, and conferences.
• Proactive Issue Handling: anticipate challenges and support decision-making with executives and teams.
• Market Research: research industry trends and competitive landscape for updates to the Chairman.
• Strategic Planning Support: assist in strategic initiatives development and implementation.
• Quality Assurance: review work quality with the project team to ensure standards.
• Confidentiality Maintenance: maintain high confidentiality on strategic discussions.
• Perform special tasks and ad hoc duties as directed by management.

Skills

English and Chinese proficiency

Project management

Organizational skills

Meeting coordination

Education

Bachelor's degree in Business Administration or related field

Tools

MS Excel

MS Word

PDF

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive Assistant / Personal Assistant

The Executive Assistant (Mandarin Speaker) is execute special assignments, ad hoc tasks, and related functions as instructed by management. This involves handling unique projects, responding to immediate needs, and assisting in various tasks outside of regular responsibilities as directed by superiors.

Job Responsibilities

• Meeting Management: Efficiently organize meeting agendas, draft meeting minutes, outgoing correspondence, board papers, and presentation materials. Ensure timely follow-up actions are communicated to the Chairman.
• Departmental Support: Assist the Chairman in executing departmental work plans. Coordinate and communicate with various departments and all staff levels regarding Chairman-directed tasks.
• Project Monitoring: Monitor project progress and influence managers and department heads to ensure tasks are completed accurately and on time. Remind the Chairman of project deadlines to drive company progress.
• Event Planning: Plan and organize events, meetings, and conferences related to projects and core tasks.
• Proactive Issue Handling: Anticipate challenges and proactively address issues to support the Chairman in decision-making. Collaborate with executives and other teams to resolve issues and ensure smooth operations.
• Market Research: Conduct research on industry trends, market conditions and competitive landscapes to keep the Chairman informed.
• Strategic Planning Support: Assist in aligning strategic planning activities, including the development and implementation of strategic initiatives.
• Quality Assurance: Regularly review the quality of work prepared with the project team to ensure it meets project standards.
• Confidentiality Maintenance: Maintain a high level of confidentiality regarding strategic discussions and decisions.
• Perform special tasks, ad hoc functions, and related duties as directed by management.

Job Requirements

• Bachelor’s degree in Business Administration, Law, Architecture, Engineering, Education, Property Development or a closely related field.
• A minimum of 5 years of experience serving in an executive assistant role, ideally a background of studying abroad, preferably in China / Taiwan.
• High proficiency in both English and Chinese to effectively communicate with an internationally diverse clientele and partner network.
• Strong project management skills with the ability to positively influence others to ensure timely project completion.
• Exceptionally organized with proven ability to manage multiple priorities in a fast-paced environment.
• Good working knowledge of MS Excel, Word, PDF, and PowerPoint.