Executive PA & Project Coordinator

CHEC CONSTRUCTION (M) SDN BHD; Kuching; On-site; MYR 45,000 - 67,000; Full time

Job summary

CHEC CONSTRUCTION (M) SDN BHD in Malaysia is seeking a Personal Assistant cum Project Coordinator to support the Management team with administrative and meeting coordination.

You will attend meetings with clients, consultants, contractors, and internal teams, record accurate Minutes of Meeting, track action items, and coordinate project activities across departments to ensure timely execution. Fluency in English and Bahasa Malaysia is required, Mandarin is a plus.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Construction Management, or a related discipline.
• Minimum 2 years of relevant working experience in a Personal Assistant, Project Coordinator, or similar role.
• Experience in the construction, engineering, or property development industry will be an added advantage.
• Excellent communication and interpersonal skills with the ability to interact professionally with clients, consultants, and project teams.
• Strong organizational, coordination, and multitasking abilities with excellent attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Able to prepare professional Minutes of Meeting and maintain accurate project documentation.
• Fluent in English and Bahasa Malaysia. Ability to speak and read Mandarin is an added advantage to liaise with Mandarin-speaking clients and consultants.
• Able to work independently, prioritize tasks, and meet tight deadlines.
• Possess a positive attitude, strong sense of responsibility, and willingness to travel to project sites when required.

Responsibilities

• Provide administrative and personal assistance to the Management team.
• Attend meetings with clients, consultants, contractors, and internal teams.
• Prepare, record, and distribute accurate Minutes of Meeting (MOM) and follow up on action items.
• Coordinate project activities and site matters with internal departments to ensure timely execution.
• Liaise with clients, consultants, contractors, suppliers, and relevant authorities on project-related matters.
• Monitor project schedules, progress, and documentation, ensuring all records are properly maintained.
• Translate verbal and written communications between English, Bahasa Malaysia, and/or Mandarin (where applicable) to facilitate effective communication.
• Assist in preparing project reports, presentations, correspondence, and other business documents.
• Manage calendars, appointments, travel arrangements, and meeting schedules for Management.
• Maintain confidential records and perform general administrative duties.
• Undertake any other duties or special assignments as directed by Management.

Skills

Communication

Interpersonal skills

Organization

Multitasking

Travel willingness

English language

Bahasa Malaysia

Mandarin (advantage)

Education

Diploma/Bachelor in Business Admin, Project Management, Engineering, Construction Management

Tools

MS Office

Job description

CHEC CONSTRUCTION (M) SDN BHD in Malaysia is seeking a Personal Assistant cum Project Coordinator to support the Management team with administrative and meeting coordination.

You will attend meetings with clients, consultants, contractors, and internal teams, record accurate Minutes of Meeting, track action items, and coordinate project activities across departments to ensure timely execution. Fluency in English and Bahasa Malaysia is required, Mandarin is a plus.