Executive PA & Procurement & Ops Liaison

Innocera Marketing Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 56,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Outstation travel allowances

Annual Leave

Medical Benefits

Job summary

Innocera Marketing Sdn Bhd is seeking a capable Personal Assistant/Executive Assistant to support the Director and coordinate with internal departments. The role requires handling confidential information, managing daily calendars, and ensuring smooth communication across factory, sales, and accounts teams.

The ideal candidate will possess a Diploma or Bachelor's degree, 2–3 years of related experience, and proficiency in English plus Mandarin or Bahasa Malaysia.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Supply Chain, or a related field.
• Minimum 2-3 years of working experience as a Personal Assistant (PA), Executive Assistant, or Business Operations Executive.
• Experience in manufacturing, factory operations, or construction/building materials is highly preferred.
• Excellent proficiency in Microsoft Office, particularly MS Excel, for managing costing and inventory reports.
• Outstanding interpersonal and communication skills.
• Highly assertive yet diplomatic when following up on tasks with the factory, sales, and accounts teams.
• Must possess a valid driving license with a clean driving record and be comfortable driving outstation.
• High level of integrity, discretion, and professionalism when handling confidential business data.
• Fluency in English and Mandarin/Bahasa Malaysia is required to communicate effectively with diverse suppliers, customers, and team members.

Responsibilities

• Cross-Department Coordination: Serve as the primary point of contact between the Director and internal departments. Actively track, follow up, and resolve pending matters daily.
• HQ Liaison: Coordinate closely with the HQ team to check stock availability and ensure smooth fulfilment of orders aligned with purchasing directives.
• Sales Team Alignment: Support the sales department by understanding and conveying requests between the Director and the sales team.
• Accounts Team Collaboration: Partner with the accounts department to ensure seamless processing of financial documents, verify invoices, and manage supplier payment cycles.
• Calendar & Schedule Management: Manage the Director's daily agenda, filter meeting requests, and prioritize critical tasks.
• Outstation Travel & Logistics: Manage travel arrangements and willingly travel outstation as needed, including driving and transporting the Director, goods, or business associates.
• Filing & Documentation: Maintain strict confidentiality while managing comprehensive filing systems, corporate documentation, and executive records.
• Supplier & Procurement Management: Act as the main liaison with external suppliers and execute the end-to-end purchasing workflow, including raising Purchase Requests (PR) and Purchase Orders (PO).
• Data Analysis & Reporting: Prepare monthly purchasing and stock utilization reports to assist the Director in making strategic stock procurement decisions.
• Costing Maintenance: Regularly monitor and update product costing sheets to ensure total accuracy in financial and production data.

Skills

MS Excel

Interpersonal skills

Communication skills

English & Mandarin / Bahasa Malaysia

Driving

MS Office

Education

Diploma or Bachelor's Degree in Business Administration/Secretarial Studies/Supply Chain

Tools

MS Office

Job description

Innocera Marketing Sdn Bhd is seeking a capable Personal Assistant/Executive Assistant to support the Director and coordinate with internal departments. The role requires handling confidential information, managing daily calendars, and ensuring smooth communication across factory, sales, and accounts teams.

The ideal candidate will possess a Diploma or Bachelor's degree, 2–3 years of related experience, and proficiency in English plus Mandarin or Bahasa Malaysia.