Executive PA & Office Admin

WIRAMAJU ENTERPRISE; Kamunting; On-site; MYR 33,000 - 56,000; Full time

Job summary

Wiramaju Enterprise seeks a capable Personal Assistant (PA) to manage the employer/manager’s daily schedule, coordinate meetings, and handle communications. The role covers extensive administrative tasks, travel arrangements, document preparation, and confidential information handling, with opportunities to support HR and inter-departmental activities.

The ideal candidate will excel in organisation, multitasking, and problem-solving, delivering accurate reports and ensuring timely completion of

Qualifications

• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good organisational and time management skills.
• Able to multitask and prioritise work effectively.
• Attention to detail and ability to follow instructions.
• Able to handle confidential information professionally.
• Problem-solving skills and ability to work independently.

Responsibilities

• Manage and arrange the employer/manager’s daily schedule, meetings, appointments, and reminders.
• Prepare meeting agendas, minutes, reports, and follow up on assigned tasks.
• Handle incoming calls, emails, correspondence, and communication on behalf of management.
• Arrange travel plans, accommodation, transportation, and business appointments.
• Prepare documents, presentations, letters, quotations, and other administrative materials.
• Maintain confidentiality of company and management information.
• Coordinate communication between management, employees, clients, suppliers, and external parties.
• Monitor deadlines and ensure important tasks are completed on time.
• Assist management in decision-making by preparing relevant information and reports.
• Perform daily office administration tasks and maintain proper filing systems.
• Manage company documents, records, invoices, purchase orders, and reports.
• Prepare and update spreadsheets, databases, and administrative reports using Microsoft Excel and Word.
• Handle data entry, documentation, and record keeping.
• Assist in procurement activities, including requesting quotations, preparing purchase documents, and liaising with suppliers.
• Monitor office supplies and coordinate purchasing when required.
• Assist HR tasks such as maintaining employee records, attendance, and documentation.
• Organise company meetings, events, and internal activities.
• Ensure office operations run smoothly and efficiently.
• Support other departments with administrative requirements when needed.

Skills

Communication

Interpersonal skills

Organization

Time management

Multitasking

Prioritization

Attention to detail

Confidentiality

Problem-solving

Independence

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Wiramaju Enterprise seeks a capable Personal Assistant (PA) to manage the employer/manager’s daily schedule, coordinate meetings, and handle communications. The role covers extensive administrative tasks, travel arrangements, document preparation, and confidential information handling, with opportunities to support HR and inter-departmental activities.

The ideal candidate will excel in organisation, multitasking, and problem-solving, delivering accurate reports and ensuring timely completion of