Executive PA & Admin Lead for Chairman

Sunsuria Berhad; Petaling Jaya; Vor Ort; MYR 45.000 - 78.000; Vollzeit

Zusammenfassung

Sunsuria Berhad is seeking an Executive Secretary to support the Executive Chairman with calendar management, meetings, travel arrangements, and confidential correspondence. The role involves handling letters, minutes, and official documents, while coordinating VIP visits and stakeholder engagements.

Additionally, you will oversee office administration, vendor management, budgeting, and supervise the Administration Team to ensure efficient operations and adherence to company policies.

Qualifikationen

• Bachelor’s degree or equivalent in business, management, secretarial studies or related field.
• 1–2 years of relevant working experience preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Aufgaben

• Manage the Executive Chairman’s calendar, appointments, meetings, and business travel arrangements.
• Handle correspondence, emails, calls, and confidential documents with timely follow-up.
• Prepare letters, memos, reports, meeting minutes, and other official documents.
• Coordinate VIP visits, stakeholder engagements, and other official functions.
• Provide general secretarial and administrative support to the Executive Chairman.
• Oversee daily office administration, facilities management, and upkeep.
• Manage office supplies, couriers, refreshments, and administrative requirements.
• Coordinate with vendors on quotations, contracts, maintenance, and service delivery.
• Manage company vehicle administration, insurance renewals, and road tax.
• Oversee office equipment rentals and insurance policies, ensuring timely renewals.
• Coordinate office renovation and budget monitoring for administration projects.
• Prepare and monitor the annual administration budget and expenditure reports.
• Supervise the Administration Team and ensure adherence to policies and procedures.

Kenntnisse

Secretarial duties

Vendor management

Budgeting

Microsoft Office

Multilingual communication

Ausbildung

Bachelor’s Degree in Business Administration or related

Tools

Microsoft Office Suite

Office administration systems

Jobbeschreibung

Sunsuria Berhad is seeking an Executive Secretary to support the Executive Chairman with calendar management, meetings, travel arrangements, and confidential correspondence. The role involves handling letters, minutes, and official documents, while coordinating VIP visits and stakeholder engagements.

Additionally, you will oversee office administration, vendor management, budgeting, and supervise the Administration Team to ensure efficient operations and adherence to company policies.