Admin Executive cum PA (Mandarin Speaker)

Sunsuria Berhad; Petaling Jaya; Sur place; MYR 45 000 - 78 000; Plein temps

Résumé du poste

Sunsuria Berhad is seeking an Executive Secretary to support the Executive Chairman with calendar management, meetings, travel arrangements, and confidential correspondence. The role involves handling letters, minutes, and official documents, while coordinating VIP visits and stakeholder engagements.

Additionally, you will oversee office administration, vendor management, budgeting, and supervise the Administration Team to ensure efficient operations and adherence to company policies.

Qualifications

• Bachelor’s degree or equivalent in business, management, secretarial studies or related field.
• 1–2 years of relevant working experience preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Responsabilités

• Manage the Executive Chairman’s calendar, appointments, meetings, and business travel arrangements.
• Handle correspondence, emails, calls, and confidential documents with timely follow-up.
• Prepare letters, memos, reports, meeting minutes, and other official documents.
• Coordinate VIP visits, stakeholder engagements, and other official functions.
• Provide general secretarial and administrative support to the Executive Chairman.
• Oversee daily office administration, facilities management, and upkeep.
• Manage office supplies, couriers, refreshments, and administrative requirements.
• Coordinate with vendors on quotations, contracts, maintenance, and service delivery.
• Manage company vehicle administration, insurance renewals, and road tax.
• Oversee office equipment rentals and insurance policies, ensuring timely renewals.
• Coordinate office renovation and budget monitoring for administration projects.
• Prepare and monitor the annual administration budget and expenditure reports.
• Supervise the Administration Team and ensure adherence to policies and procedures.

Connaissances

Secretarial duties

Vendor management

Budgeting

Microsoft Office

Multilingual communication

Formation

Bachelor’s Degree in Business Administration or related

Outils

Microsoft Office Suite

Office administration systems

Description du poste

Manage the Executive Chairman’s calendar, appointments, meetings, and business travel arrangements.

Handle correspondence, emails, calls, and confidential documents, ensuring timely follow-up and proper documentation.

Prepare letters, memos, reports, meeting minutes, and other official documents as required.

Coordinate VIP visits, corporate gifts, stakeholder engagements, and other official functions.

Provide general secretarial and administrative support to the Executive Chairman as required.

Oversee daily office administration, facilities management, maintenance, and upkeep to ensure smooth operations.

Manage office supplies, utilities, courier services, refreshments, and other administrative requirements.

Coordinate with vendors and service providers on quotations, contracts, maintenance, and service delivery.

Manage company vehicle administration, including servicing, repairs, insurance renewals, and road tax.

Oversee office equipment rentals, insurance policies, and other administrative contracts, ensuring timely renewals.

Coordinate office renovation and upgrading projects, ensuring completion within the approved budget and timeline.

Prepare and monitor the annual administration budget, track expenditure, and prepare budget utilisation reports.

Supervise the Administration Team, ensuring efficient task allocation and compliance with company policies and procedures.

Identify opportunities to improve administrative processes and cost efficiency.

Perform other administrative duties and ad hoc assignments as assigned by management.

Requirements:

Possesses a Bachelor’s Degree in Business Administration, Management, Secretarial Studies or an equivalent field discipline with minimum 1-2 years of relevant working experience.

Proficient in Microsoft Office applications such as Word, Excel, PowerPoint and Outlook.

Knowledgeable in office administration systems, budgeting, procurement and vendor management.

Familiar with managing office facilities, utilities, insurance matters and travel arrangements.

Excellent command of written and spoken English, Bahasa Malaysia and Mandarin, with the ability to communicate professionally with internal and external stakeholders.

Displays a mature and pleasant personality with strong organizational and coordination skills.

Able to maintain confidentiality and discretion at all times.

Proactive, resourceful and detail-oriented with the ability to multitask and work independently with minimal supervision.

Demonstrates a high sense of responsibility, reliability and professionalism in handling sensitive matters.

Established in 1989 by Tan Sri Datuk Ter Leong Yap, Sunsuria Berhad is a dynamic publicly listed property developer engaged in diverse sectors, including construction, landscaping, education, healthcare, retail, and other strategically aligned ventures. Guided by the Group’s principle of 'Building Today, Creating Tomorrow,' Sunsuria strives to leave a lasting legacy that positively impacts the economy, environment, and community. This commitment is evident in notable property projects such as Sunsuria City, a 525-acre township development in Salak Tinggi; Sunsuria Forum, Setia Alam’s transformative integrated social-living hub; Bangsar Hill Park, a resort-living condominium; and others.