Facilities & Office Operations Specialist

Arup; Balik Pulau; On-site; MYR 40,000 - 60,000; Full time

Job summary

Arup is seeking a proactive Office Services coordinator in Penang to keep our offices running smoothly and safely. You will be the central point of contact for office operations, facilities support, administrative tasks and events coordination, working with internal teams, vendors and stakeholders to resolve issues and improve processes.

This role suits someone who enjoys variety, delivers service excellence, and is confident coordinating with colleagues and visitors in a dynamic office

Qualifications

• Proficiency in Microsoft Office applications and ability to manage administrative tasks, records, communication and reporting accurately.
• Experience in office administration, facilities support, hospitality or travel coordination.
• Strong interpersonal, written and verbal communication skills; ability to collaborate with colleagues, stakeholders and vendors.

Responsibilities

• Act as a central point of contact for day-to-day office operations, coordinating front office, despatch, workspace and administrative activities.
• Manage facilities and service desk requests with IT, facilities, cleaners and vendors; maintain meeting rooms and office amenities.
• Coordinate office events, meetings and travel arrangements including room, equipment, vehicle and accommodation bookings.
• Support health, safety, environment and quality requirements through workstation assessments, safety notices and office audits.
• Provide broader operational support including onboarding/offboarding, workspace allocation, procurement, budgeting and reporting.

Skills

Microsoft Office

Office administration

Travel coordination

Interpersonal communication

Education

Diploma in Hospitality & Tourism or related field

Job description

Arup is seeking a proactive Office Services coordinator in Penang to keep our offices running smoothly and safely. You will be the central point of contact for office operations, facilities support, administrative tasks and events coordination, working with internal teams, vendors and stakeholders to resolve issues and improve processes.

This role suits someone who enjoys variety, delivers service excellence, and is confident coordinating with colleagues and visitors in a dynamic office