Executive Office Administrator: Strategic Exec Support

Boeing Composites Malaysia; Bukit Kayu Hitam; On-site; MYR 70,000 - 100,000; Full time

Job summary

Boeing Composites Malaysia is seeking a highly skilled executive administrator to provide high-level support to the Managing Director and the MD Office, ensuring smooth operation within a fast-paced corporate environment.

You will manage calendars, coordinate meetings, travel, budgets, and correspondence, while maintaining discretion across internal and external stakeholders. The role requires at least five years of senior administrative experience and excellent communication.

Qualifications

• Bachelor's degree in Office Management or related field or equivalent qualification.
• Minimum of 5 years' experience providing administrative support to senior management.
• Strong knowledge of office management systems, procedures, and best practices.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with stakeholders at all levels.
• Ability to exercise discretion, confidentiality, and work under pressure.

Responsibilities

• Provide high-level, personalized administrative and office management support to the Managing Director.
• Efficiently manage the MD's calendar and deadlines with stakeholders.
• Coordinate visitor meetings and logistics including rooms and refreshments.
• Prepare agendas and record minutes for Leadership Meetings.
• Oversee company drivers and transportation for MD and expatriate Directors.
• Manage travel logistics, expenses, and reports for MD and Directors.
• Support MD Office department budget management.
• Monitor MD Office initiatives and track project progress.
• Draft professional correspondence on behalf of the MD Office.
• Manage incoming calls, mail, and correspondence with professionalism.

Skills

Calendar management

Executive support

Budget coordination

Travel coordination

Stakeholder communication

Education

Bachelor's degree in Office Management or related field

Tools

MS Office

Office management software

Job description

Boeing Composites Malaysia is seeking a highly skilled executive administrator to provide high-level support to the Managing Director and the MD Office, ensuring smooth operation within a fast-paced corporate environment.

You will manage calendars, coordinate meetings, travel, budgets, and correspondence, while maintaining discretion across internal and external stakeholders. The role requires at least five years of senior administrative experience and excellent communication.