Executive Office & Strategy Coordinator

Samaiden Group; Petaling Jaya; On-site; MYR 72,000 - 144,000; Full time

Job summary

Samaiden Group in Malaysia is seeking an proactive Executive Assistant to support the CEO Office. You will manage the CEO's calendar, prepare meeting materials, take minutes, and track action items to ensure timely closure.

You will liaise with internal teams and external partners, coordinate events and strategic initiatives, handle confidential documents with discretion, and provide ad-hoc administrative support to keep operations running smoothly.

Qualifications

• Bachelor's degree in any field.
• 1-3 years of experience in executive, project, or administrative support.
• Excellent planning, time management, and multitasking skills.
• Strong written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Manage and maintain the CEO's calendar, schedule, and key priorities.
• Support the CEO Office Manager in prioritizing and coordinating key activities, meetings, and follow-ups.
• Prepare meeting materials, take minutes, and track action items to ensure timely closure.
• Handle correspondence, documentation, reports, and presentations for the CEO Office.
• Maintain confidentiality with professionalism and discretion.
• Coordinate with internal teams and external partners to ensure timely updates and next steps.
• Assist in driving strategic initiatives and preparing decks and reports for management review.
• Provide ad-hoc administrative support and logistics to ensure smooth operations.

Skills

Executive support

Calendar management

Stakeholder management

Meeting coordination

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Samaiden Group in Malaysia is seeking an proactive Executive Assistant to support the CEO Office. You will manage the CEO's calendar, prepare meeting materials, take minutes, and track action items to ensure timely closure.

You will liaise with internal teams and external partners, coordinate events and strategic initiatives, handle confidential documents with discretion, and provide ad-hoc administrative support to keep operations running smoothly.