Executive - HR (Payroll)

SWM Environment Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 64,000; Full time

Job summary

SWM ENVIRONMENT SDN BHD (SWM Environment) is hiring a Payroll Administrator to manage monthly payroll, update employee records, and ensure compliance with Malaysian payroll laws. You will prepare payroll communications and liaise with Finance on payroll matters.

The role requires 3–5 years in payroll/HR operations, proficiency with payroll software and Excel, and a high level of accuracy and integrity. Independent work and tight deadlines are common.

Qualifications

• Diploma or Bachelor's degree in HR/Business/Accounting or related field.
• Minimum 3–5 years of payroll administration or HR operations experience.
• Good knowledge of Employment Act, payroll regulations and statutory requirements.
• Proficient with payroll systems and MS Office, especially Excel.
• Strong numerical, analytical and problem‑solving skills.
• Able to handle confidential information with integrity and professionalism.

Responsibilities

• Process monthly payroll accurately within the stipulated timeline.
• Verify and update payroll information including salaries, allowances, deductions and overtime.
• Ensure compliance with Malaysian employment laws and statutory requirements (EPF, SOCSO, EIS, PCB/Income Tax).
• Prepare payroll letters/e-Letters for employees and notify relevant parties before changes take effect.
• Escalate unresolved issues to higher management for guidance and mandate.
• Prepare payroll reports and reconciliations for management review.

Skills

Payroll processing

Attention to detail

Communication skills

Independent work

Education

Diploma or Bachelor’s in HR/Business/Accounting

Tools

Payroll software

MS Excel

Job description

Responsibilities

• Process monthly payroll accurately and within the stipulated timeline.
• Verify and update employee payroll information, including salaries, allowances, deductions, overtime, and statutory contributions.
• Ensure compliance with employment laws and statutory requirements (EPF, SOCSO, EIS, PCB/Income Tax, etc.).
• Prepare payroll related letters /e-Letters for employees and communicated to the relevant parties before the changes are taking effects to manage the expectations.
• Escalate unresolved issues within reasonable timeline to higher management for advice and mandate
• Prepare payroll reports and reconciliations for management review.
• Maintain employee payroll records and ensure data confidentiality.
• Handle payroll-related queries from employees and provide timely resolutions.
• Process new hires, resignations, salary increments, promotions, and other payroll-related changes.
• Coordinate with Finance and relevant departments on payroll matters.
• Assist in annual payroll-related activities, including EA forms and statutory submissions.
• Monitor leave records, attendance, and overtime data for payroll processing.
• Generate payroll journals and supporting documentation for audit purposes.
• Participate in HR projects and perform other duties assigned by management.

Job Specifications

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related field.
• Minimum 3-5 years of experience in payroll administration or HR operations.
• Good knowledge of Employment Act, payroll regulations, and statutory requirements.
• Proficient in payroll systems and Microsoft Office applications, especially Excel.
• Strong numerical, analytical, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with integrity and professionalism.
• Good communication and interpersonal skills.
• Able to work independently and meet tight deadlines.
• Experience with Payroll Software in using payroll software

SWM ENVIRONMENT SDN BHD (SWM Environment) was awarded the concession for the management of solid waste and public cleansing in the southern states of Johor, Malacca and Negeri Sembilan by the Government of Malaysia.

As one of the concessionaire in Malaysia, SWM Environment provides comprehensive, organised, cost-effective and integrated waste management through innovative technology and environmentally-friendly systems to enhance the quality of its service.

SWM Environment, through its workforce of 12,000 people, supports 27 local authorities in servicing 1.5 million residential and commercial premises with over 5.1 million people, for a geographical coverage of 28,500 square kilometres.

SWM Environment operates and maintains a fleet of more than 1000 vehicles to ensure that the services are carried out on schedule.

To reduce wastes ending up at landfills, SWM Environment actively assists the Ministry of Housing and Local Government to promote high-impact environmental programmes to increase awareness in effective separation of waste as well as recycling, food waste composting, and civic consciousness in appropriate disposal of wastes.

Under its 3R (Reduce, Reuse, Recycle) banner, SWM Environment educates the public on the importance of recycling, proper recycling methods as well as where they can recycle; through talks and exhibitions held at schools, town halls, malls, office blocks and other public areas.

SWM ENVIRONMENT SDN BHD (SWM Environment) was awarded the concession for the management of solid waste and public cleansing in the southern states of Johor, Malacca and Negeri Sembilan by the Government of Malaysia.

As one of the concessionaire in Malaysia, SWM Environment provides comprehensive, organised, cost-effective and integrated waste management through innovative technology and environmentally-friendly systems to enhance the quality of its service.

SWM Environment, through its workforce of 12,000 people, supports 27 local authorities in servicing 1.5 million residential and commercial premises with over 5.1 million people, for a geographical coverage of 28,500 square kilometres.

SWM Environment operates and maintains a fleet of more than 1000 vehicles to ensure that the services are carried out on schedule.

To reduce wastes ending up at landfills, SWM Environment actively assists the Ministry of Housing and local Government to promote high-impact environmental programmes to increase awareness in effective separation of waste as well as recycling, food waste composting, and civic consciousness in appropriate disposal of wastes.

Under its 3R (Reduce, Reuse, Recycle) banner, SWM Environment educates the public on the importance of recycling, proper recycling methods as well as where they can recycle; through talks and exhibitions held at schools, town halls, malls, office blocks and other public areas.