Executive, Distribution Center Admininistration (Kota Kinabalu)

DKSH Malaysia Sdn Bhd; West Coast Division; On-site; MYR 56,000 - 89,000; Full time

Job summary

DKSH Malaysia Sdn Bhd is seeking a capable professional to act as Training PIC for warehouse operations, maintaining training matrices and competency records, and coordinating internal training and refresher sessions.

The role also acts as QMS PIC to ensure SOP and regulatory compliance, supports audits, and tracks corrective actions to closure, while handling document control and administrative duties across billing, POs, and system transactions.

Qualifications

• Minimum 5 years of warehouse or inventory management experience.
• Diploma or STPM in a related field.
• SPM holders should have hands-on operational experience with supervisory exposure.
• Experience in regulated or healthcare distribution environment preferred.

Responsibilities

• Act as Training PIC for warehouse operations.
• Maintain training matrix and competency records.
• Coordinate internal training and refresher sessions.
• Act as QMS PIC and ensure SOP and regulatory compliance.
• Support internal and external audits.
• Track corrective actions and ensure closure.
• Maintain control of SOPs, WI, forms, and records.
• Ensure only latest approved documents are in use.
• Manage document revision and archival system.
• Oversee billing processing for warehouse services.
• Raise and manage Purchase Orders.
• Issue credit notes for trade returns, rejection, or cancellation.
• Transact receipt of goods into system; handle internal inventory movements, write-offs, and adjustments.
• Monitor aging stock and complete cycle count activities; ensure data integrity.
• Lead Admin Team to complete billing, PO issuance, meeting minutes, SCUBA complaint system entry, equipment calibration, and weekly truck temperature review.

Skills

Inventory control

Supervisory experience

Regulatory compliance

QMS awareness

Education

Diploma or STPM

SPM with experience

Job description

Act as Training PIC for warehouse operations.

Maintain training matrix and competency records.

Coordinate internal training and refresher sessions.

Act as QMS PIC and ensure compliance to SOPs and regulatory requirements.

Support internal and external audits.

Track corrective actions and ensure closure.

Document Control

Maintain control of SOPs, WI, forms, and operational records.

Ensure only latest approved documents are in use.

Manage document revision and archival system.

Billing & Financial Administration

Oversee billing processing for warehouse services.

Raise and manage Purchase Orders (PO).

Issue credit notes for trade returns, rejection, or cancellation.

Ensure timely and accurate submission to Finance.

System & Inventory Administration

Transact receipt of goods into system.

Handle system transactions for:

Internal inventory movement

Write-off

Inventory adjustments

Monitor and report aging stock.

Issue and record completed cycle count activities.

Ensure system data integrity.

Administrative & Compliance Activities

Lead and coordinate Admin Team to complete:

Billing and debit processing

PO issuance

Issuing meeting minutes

SCUBA complaint system entry

Equipment calibration coordination

Weekly truck temperature review & reporting

What You Bring

Minimum 5 years of relevant experience in warehouse, distribution center, or inventory management operations, preferably within a regulated or healthcare distribution environment.

Minimum Diploma or STPM (or equivalent) in a related field.

Candidates with SPM qualification should possess substantial hands-on operational experience with proven supervisory exposure and demonstrated competency in inventory control and compliance practices.

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Advertising, Marketing & Communications Services 1,001-5,000 employees

DKSH’s purpose is to enrich people’s lives. For nearly 160 years, we have been marketing, selling, and

distributing high-quality products and brands for multinational and Fortune 500 companies. Through our

Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver

sustainable growth for our partners. We contribute to improving the quality of life for our employees and

people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly

listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over

29,000 specialists and produced net sales of CHF 11.1 billion in 2023.

DKSH’s purpose is to enrich people’s lives. For nearly 160 years, we have been marketing, selling, and

distributing high-quality products and brands for multinational and Fortune 500 companies. Through our

Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver

sustainable growth for our partners. We contribute to improving the quality of life for our employees and

people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly

listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over

29,000 specialists and produced net sales of CHF 11.1 billion in 2023.

What can I earn as a Distribution Executive