Executive, Corporate Secretariat & Office Operations

Ecoworld International; Klang City; On-site; MYR 45,000 - 78,000; Full time

Job summary

Ecoworld International is seeking an Executive, Office Administration to provide day-to-day administrative and secretarial support to the Corporate Secretariat team in Klang Valley, Malaysia. The role covers preparing corporate records, coordinating meetings and trainings, processing invoices, and general admin duties.

Responsibilities include maintaining the company records, affixing seals, updating organisation charts, and ensuring the corporate website reflects latest information.

Responsibilities

• Prepare and process certified true copy (CTC) forms and ensure they are duly signed and recorded
• Assist in affixation of common seal, maintain proper control of the company common seal and record the register of common seal
• Circulate resolutions for wet-ink signature, and follow up on the status, thereafter, upon receipt of the signed copy, scan and file the signed resolutions in the shared folder systematically for ease of retrieval
• Safeguard and maintain the list of documents kept in the safe
• Maintain the organisation chart and company listing, and update them promptly upon changes
• Ensure the corporate website is updated with the latest information
• Coordinate all meeting arrangements, including booking of meeting rooms and liaising with relevant parties on logistics and meeting facility requirements
• Print, collate and distribute meeting papers in accordance with agreed timelines
• Process and track departmental invoices, and coordinate payments with the relevant parties
• Oversee stationery inventory control and coordinate stock replenishment
• Coordinate, prepare and distribute festive collateral
• Assist to register trainings and maintain training records for directors
• Provide general administrative support to the Corporate Secretariat team
• Perform other duties as assigned from time to time

Job description

Ecoworld International is seeking an Executive, Office Administration to provide day-to-day administrative and secretarial support to the Corporate Secretariat team in Klang Valley, Malaysia. The role covers preparing corporate records, coordinating meetings and trainings, processing invoices, and general admin duties.

Responsibilities include maintaining the company records, affixing seals, updating organisation charts, and ensuring the corporate website reflects latest information.