EXECUTIVE, OFFICE ADMINISTRATION

ECO WORLD PROJECT MANAGEMENT SDN BHD; Malaysia; In loco; MYR 24.000 - 36.000; Tempo pieno

Descrizione del lavoro

EcoWorld is seeking an organized administrative and secretarial coordinator to support the Corporate Secretariat team in day-to-day operations in Malaysia. You will help prepare and maintain corporate records, coordinate meetings, process invoices, and provide general administrative assistance.

In this role you will maintain the organisation chart, update company listings, assist with common seal processes, and ensure documents are filed securely.

Competenze

• Experience supporting a corporate secretariat or similar function.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks with accuracy and discretion.

Mansioni

• Prepare and process corporate records and confidential documents.
• Coordinate meetings: booking rooms, logistics, and distribution of papers.
• Process and track departmental invoices; monitor payments.

Conoscenze

Administrative support

Secretarial support

Meeting coordination

Document control

Invoices processing

Record keeping

Strumenti

MS Office

Descrizione del lavoro

It's fun to work in a company where people truly BELIEVE in what they're doing! ROLE SUMMARY Provides day-to-day administrative and secretarial support to the Corporate Secretariat team in ensuring administrative efficiency within the Group. The role involves preparing and maintaining corporate records and documents, coordinating meetings and trainings, processing invoices and monitoring payments, and general administrative support.

Corporate Records and Documentation

• Prepare and process certified true copy (CTC) forms and ensure they are duly signed and recorded.
• Assist in affixation of common seal, maintain proper control of the company common seal and record the register of common seal.
• Circulate resolutions for wet-ink signature, and follow up on the status, thereafter, upon receipt of the signed copy, scan and file the signed resolutions in the shared folder systematically for ease of retrieval.
• Safeguard and maintain the list of documents kept in the safe.
• Maintain the organisation chart and company listing, and update them promptly upon changes.
• Ensure the corporate website is updated with the latest information.

Meeting Support

• Coordinate all meeting arrangements, including booking of meeting rooms and liaising with relevant parties on logistics and meeting facility requirements.
• Print, collate and distribute meeting papers in accordance with agreed timelines.

Office Administration

• Process and track departmental invoices, and coordinate payments with the relevant parties.
• Oversee stationery inventory control and coordinate stock replenishment.
• Coordinate, prepare and distribute festive collateral.

Training

• Assist to register trainings and maintain training records for directors.

General

• Provide general administrative support to the Corporate Secretariat team.
• Perform other duties as assigned from time to time.

The selection process may take some time as we carefully consider each talent that comes our way. Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us! If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!

Thanks for your interest in working on our team! Join EcoWorld in Creating Tomorrow & Beyond. At EcoWorld, we are more than just a property developer; we are creators of thriving, sustainable communities. With over a decade of experience, our commitment to excellence drives us to build exceptional spaces and contribute to a better, greener future. Experience a vibrant and forward-thinking workplace where efficiency and creativity are celebrated. EcoWorld fosters professional growth and offers a challenging yet rewarding environment where you can make a difference. We embrace technology and digital innovation to remain at the forefront of Malaysia’s real estate industry. So, if you’re passionate about sustainability and progress, EcoWorld is the perfect place for you. Join Team EcoWorld and start your journey towards Creating Tomorrow & Beyond.