Corporate Secretariat Executive: Records & Admin Lead

ECO WORLD PROJECT MANAGEMENT SDN BHD; Malaysia; On-site; MYR 24,000 - 36,000; Full time

Job summary

EcoWorld is seeking an organized administrative and secretarial coordinator to support the Corporate Secretariat team in day-to-day operations in Malaysia. You will help prepare and maintain corporate records, coordinate meetings, process invoices, and provide general administrative assistance.

In this role you will maintain the organisation chart, update company listings, assist with common seal processes, and ensure documents are filed securely.

Qualifications

• Experience supporting a corporate secretariat or similar function.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks with accuracy and discretion.

Responsibilities

• Prepare and process corporate records and confidential documents.
• Coordinate meetings: booking rooms, logistics, and distribution of papers.
• Process and track departmental invoices; monitor payments.

Skills

Administrative support

Secretarial support

Meeting coordination

Document control

Invoices processing

Record keeping

Tools

MS Office

Job description

EcoWorld is seeking an organized administrative and secretarial coordinator to support the Corporate Secretariat team in day-to-day operations in Malaysia. You will help prepare and maintain corporate records, coordinate meetings, process invoices, and provide general administrative assistance.

In this role you will maintain the organisation chart, update company listings, assist with common seal processes, and ensure documents are filed securely.