Executive Company Secretary

Polaris Business Holdings Sdn Bhd; Alor Setar; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Annual leave

Training opportunities

Professional development programmes

Job summary

Polaris Business Holdings Sdn Bhd – Alor Setar, Kedah is seeking a focused professional to support company secretarial functions. You will handle documents, filings and compliance activities under the Companies Act 2016 and SSM requirements, supporting incorporation and director changes.

The role suits fresh graduates and those with experience in corporate administration. Strong MS Office skills and bilingual abilities (BM/EN) are preferred in a collaborative environment.

Qualifications

• Bachelor's degree in corporate administration or related field required.
• Fresh graduates encouraged to apply.
• Experience in company secretarial / corporate administration an advantage.
• Familiar with CRS, SSM4U, e-BOS and e-Stamping preferred.
• Good MS Word/Excel skills; bilingual in Malay and English.

Responsibilities

• Assist in handling company secretarial matters and ensure compliance with the Companies Act 2016 and SSM requirements.
• Prepare and manage secretarial documents including resolutions, minutes, notices, statutory forms and registers.
• Assist with company incorporation and corporate changes such as director appointments/resignations and changes in company information.
• Prepare and submit statutory documents and filings via CRS and SSM4U.
• Assist in handling e-BOS and e-Stamping matters and ensure proper submission and maintenance.
• Monitor statutory deadlines and follow up to ensure timely compliance and submission.
• Maintain proper records and filing of company secretarial documents and correspondence.
• Communicate with clients regarding company secretarial matters, required documents and deadlines.
• Assist in preparing quotations, invoices and follow-up with clients.
• Provide administrative and coordination support to the Company Secretarial Department.

Skills

MS Office

Communication skills

Time management

Detail oriented

Bilingual BM & EN

Education

Bachelor's Degree in Corporate Administration or related field

Tools

CRS

SSM4U

e-BOS

e-Stamping

Job description

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Polaris Business Holdings Sdn Bhd – Alor Setar, Kedah

This role involves assisting in handling company secretarial matters and ensuring compliance with the Companies Act 2016 and SSM requirements. You will prepare and manage company secretarial documents, assist with company incorporation and corporate changes, and maintain proper records and filing of company secretarial documents and correspondence.

Key responsibilities

Assist in handling company secretarial matters and ensuring compliance with the Companies Act 2016 and SSM requirements

Prepare and manage company secretarial documents including resolutions, minutes, notices, statutory forms and registers

Assist with company incorporation and corporate changes such as appointment/resignation of directors and company secretary, change of registered office/address, and changes in company information

Prepare and submit statutory documents and filings through relevant online systems including CRS and SSM4U

Assist in handling e-BOS and e-Stamping matters and ensure documents are properly submitted and maintained

Monitor clients' statutory deadlines and follow up to ensure timely compliance and submission

Maintain proper records and filing of company secretarial documents and correspondence

Communicate with clients regarding company secretarial matters, required documents and compliance deadlines

Assist in preparing quotations, invoices and follow-up with clients where required

Provide administrative and coordination support to the Company Secretarial Department

About you

Bachelor's Degree in Corporate Administration, Corporate Governance, Business Administration, Management or related field

Fresh graduates are encouraged to apply

Candidates with relevant experience in company secretarial / corporate administration will have an added advantage

Familiar with or willing to learn company secretarial systems such as CRS, SSM4U, e-BOS and e-Stamping

Good knowledge of Microsoft Office, especially Microsoft Word and Excel

Good command of Bahasa Malaysia and English, both written and spoken

Good communication and interpersonal skills

Organised, responsible, detail-oriented and able to manage deadlines

Able to work independently as well as in a team

Good time management and ability to handle multiple tasks

Competitive salary based on qualifications and experience

Training and guidance in company secretarial and corporate compliance matters

Opportunity to gain practical exposure to SSM compliance and corporate administration

Career development opportunities within the company

Exposure to various types of companies and business industries

Supportive and professional working environment

Opportunities to participate in company training, seminars and professional development programmes

Annual leave and other benefits in accordance with company policy