Executive, Branch Support Operations (Fleet Management)

Carsome Sdn Bhd; Seberang Perai; On-site; MYR 54,000 - 78,000; Full time

Job summary

Carsome Sdn Bhd is looking for an Executive, Branch Support Operations (Fleet Management) to support inspection, handover and transfer processes across branches in Malaysia.

You will confirm car conditions against inspection reports, coordinate PDI, arrange transport, and update CarTracker and AppSheet while ensuring inventory accuracy and timely handovers.

Travel to branches as needed and work with Logistics teams to maintain fleet standards and efficient operations.

Qualifications

• SPM / Diploma / Degree in any discipline.
• Automotive education preferred.
• Minimum 2 years in the automotive industry.
• Valid driving license with a clean record and willingness to travel.
• Ability to interact with individuals at all levels.
• Ability to multitask and prioritize effectively.
• Quality-first mindset to uphold fleet standards.
• Familiarity with JPJ or Puspakom procedures is a plus.

Responsibilities

• Confirm vehicle condition against inspection reports and assist ownership transfers.
• Conduct PDI and inbound/outbound inspections; update records.
• Coordinate vehicle handovers and transport between branches.
• Support logistics for inter-branch transfers and photoshoots for EM branches.
• Maintain CarTracker records and stock counts; ensure inventory accuracy.
• Assist with car wash and AppSheet updates.

Skills

Multitasking

Communication

Teamwork

Driving

Education

SPM / Diploma / Degree

Job description

Executive, Branch Support Operations (Fleet Management)

About You

You will be reporting to the Assistant Team Leader, where you will be expected to confirm car condition against inspection report and help customer with change of ownership.

Your Day-to-Day

Vehicle Handover & Inspection

• Conduct Pre-Delivery Inspections (PDI)
• Perform inbound and outbound inspections on all IC to IC transfer cars and update records accordingly.
• Vehicle Maintenance & Upkeep
• Prepare vehicles for test drives, including post-test drive inspections and required touch-ups.
• Puspakom B5 / B7 re-inspection is conducted within the stipulated timeline to prevent expiry.
• Coordinate Car Wash or USP. Update AppSheet.
• Monthly stock counts to ensure vehicle inventory accuracy.
• Update CarTracker(C2B) before and after every collection to prevent discrepancies.
• Tag keys accurately based on vehicle number plates for easy tracking.
• Pre-collection preparation: Verify vehicle availability, park cars according to the Logistics team listing, and arrange transport from branches to the yard.
• Conduct PDI during dealer car collection from the yard.
• Transport cars from yard to branch for dealer pickup.
• Receive and facilitate car handovers from different branches.

Vehicle Transfer & Logistic Coordination

• Work closely with the Logistics team to facilitate inter-branch vehicle transfers.
• Self-collect and arrange Value Car photoshoots, especially for East Malaysia (EM) branches.
• CMS transfer store requests and manage inbound/outbound movements through TMS (Transport Management System).
• Loading/unloading vehicles onto trailers for inter-branch movement. Update CarRetailer App.

Your Know-How

• Qualification in SPM / Diploma / Degree (in any discipline).
• Preferably candidates possess some level of Automotive Education.
• Minimum 2 years of experience working in the Automotive industry.
• A valid driving license with a clean record and willingness to travel.
• Ability to interact and communicate with individuals at all levels.
• Ability to multitask, prioritize effectively and think fast to resolve challenging situations.
• Ability to work independently as well as within a team to support each other.
• A quality-first mentality in upholding CARSOME' s fleet quality standards.
• Familiarity with the JPJ or Puspakom’s procedure will be a plus point.

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With operations across Malaysia, Indonesia, Thailand and Singapore, CARSOME aims to digitize the region’s used car industry by reshaping and elevating the car buying and selling experience.

The company provides end‑to‑end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient. CARSOME currently transacts around 100,000 cars annually and has more than 2,000 employees across all its offices.

For more information, please visit www.carsome.my

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With operations across Malaysia, Indonesia, Thailand and Singapore, CARSOME aims to digitize the region’s used car industry by reshaping and elevating the car buying and selling experience.

The company provides end‑to‑end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient. CARSOME currently transacts around 100,000 cars annually and has more than 2,000 employees across all its offices.

For more information, please visit www.carsome.my