Executive Assistant to Managing Director | Admin Lead

EHH FOOD INDUSTRY SDN BHD; Teluk Panglima Garang; On-site; MYR 67,000 - 112,000; Full time

Job summary

EHH Food Industry Sdn. Bhd. is seeking an experienced Executive Assistant to provide direct executive and administrative support to the Managing Director.

You will manage the MD's daily schedule, prepare reports and presentations, and coordinate internal and external meetings with a high level of discretion. Key duties include preparing documents, following up with departments, arranging business travel, and supporting events and special projects.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 5 years of relevant experience as an Executive Assistant or similar role.
• Experience supporting a Managing Director/CEO or Senior Management is a plus.
• Excellent organisational, time-management and coordination skills.
• Strong communication and interpersonal skills.
• Proficient in English and Bahasa Malaysia, both written and spoken.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong follow-up skills and ability to manage multiple tasks and priorities.
• High level of integrity, confidentiality and professionalism.
• Proactive, detail-oriented and able to work independently.

Responsibilities

• Provide direct executive and administrative support to the Managing Director.
• Manage and coordinate MD's daily schedule, appointments and meetings.
• Prepare reports, presentations and other documents for the MD.
• Coordinate internal and external meetings and prepare materials/minutes as needed.
• Follow up with departments on tasks and instructions from the MD.
• Monitor progress of assigned tasks and provide updates to the MD.
• Coordinate communication between the MD, management, departments and external parties.
• Handle confidential documents with discretion.
• Assist with business travel arrangements and itineraries.
• Support the MD in events, meetings and special projects.
• Anticipate MD needs and ensure timely follow-ups.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Multitasking

Education

Diploma/Bachelor's in Business/Secretarial

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

EHH Food Industry Sdn. Bhd. is seeking an experienced Executive Assistant to provide direct executive and administrative support to the Managing Director.

You will manage the MD's daily schedule, prepare reports and presentations, and coordinate internal and external meetings with a high level of discretion. Key duties include preparing documents, following up with departments, arranging business travel, and supporting events and special projects.