Executive Assistant to Management

RS Techwin Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

RS Techwin Sdn Bhd in Kuala Lumpur is seeking an Executive Assistant to support Management with meeting coordination, minute-taking, and preparation of reports and briefing materials. The role involves tracking tasks, coordinating with departments, vendors, and clients, and using AI tools to improve productivity. Travel locally as required.

Strong communication, organization, and discretion are essential. You will work closely with Management to drive projects and day-to-day operations in a

Qualifications

• Minimum 2 years of relevant working experience.
• Diploma or Degree in Business Administration, Management, Communications, IT, or related field.

Responsibilities

• Attend internal and external meetings with Management and take minutes.
• Record key discussions, decisions, action items, and important information.
• Prepare professional meeting minutes, summaries, reports, and follow-up notes.

Skills

Communication

Coordination

Interpersonal skills

Time management

Proactive

Discretion

AI productivity tools

Education

Diploma/Degree in Business Admin

Tools

MS Office

Google Workspace

Job description

Attend internal and external meetings with Management when required.

Record key discussions, decisions, action items, and important information from meetings.

Prepare professional meeting minutes, summaries, reports, and follow-up notes.

Follow up on tasks and instructions assigned by Management.

Coordinate with departments, team members, vendors, clients, and external parties.

Communicate and delegate tasks to the relevant person based on Management’s instructions.

Track task progress, deadlines, outstanding matters, and ensure proper follow-up until completion.

Prepare information, documents, presentations, and briefing materials before meetings.

Assist Management in coordinating projects, business activities, and day-to-day matters.

Use AI and digital productivity tools to improve the quality and efficiency of reports, research, presentations, meeting records, and task management.

Conduct research and organize relevant information when required by Management.

Handle other assignments and responsibilities instructed by Management.

Requirements

Minimum 2 years of relevant working experience.

Diploma or Degree in Business Administration, Management, Communications, IT, or a related field.

Good communication, coordination, and interpersonal skills.

Strong sense of responsibility and able to follow through on assigned matters.

Well-organized and able to manage multiple tasks and deadlines.

Proactive, resourceful, and willing to learn.

Comfortable working directly with Management and communicating with different departments and external parties.

Able to use AI tools such as ChatGPT and other productivity tools effectively.

Good working knowledge of Microsoft Office, Google Workspace, or similar productivity platforms.

Able to prepare professional written communication, meeting records, reports, and presentations.

Willing to attend external meetings and travel locally when required.

Able to handle confidential information professionally.

Be Part of a Collaborative Team at RS Techwin Sdn Bhd!

At RS Techwin Sdn Bhd, teamwork isn’t just a value—it’s our way of achieving excellence. We foster a friendly and collaborative work environment where every individual plays an essential role in achieving our goals.

We prioritize synchronization within our team to ensure seamless collaboration, efficient project execution, and a supportive workplace culture. Here, you’ll find an environment where ideas are shared, contributions are recognized, and growth is encouraged. Let’s grow and achieve great things as a team!

Be Part of a Collaborative Team at RS Techwin Sdn Bhd!

At RS Techwin Sdn Bhd, teamwork isn’t just a value—it’s our way of achieving excellence. We foster a friendly and collaborative work environment where every individual plays an essential role in achieving our goals.

We prioritize synchronization within our team to ensure seamless collaboration, efficient project execution, and a supportive workplace culture. Here, you’ll find an environment where ideas are shared, contributions are recognized, and growth is encouraged. Let’s grow and achieve great things as a team!

What can I earn as an Executive Assistant