Executive Assistant to Management

RS Techwin; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

RS Techwin in Kuala Lumpur is seeking an administrative support professional to join our team. You will attend internal and external meetings with Management, record minutes, prepare summaries and reports, and follow up on actions to keep initiatives on track.

You will coordinate with departments, vendors, clients, and external parties, delegate tasks, monitor progress, and prepare documents and briefings. Proficiency with AI tools (e.g., ChatGPT) and MS Office/Google Workspace is expected.

Qualifications

• Minimum 2 years of relevant working experience.
• Diploma or Degree in Business Administration, Management, Communications, IT, or a related field.
• Good communication, coordination, and interpersonal skills.
• Strong sense of responsibility and able to follow through on assigned matters.
• Well-organized and able to manage multiple tasks and deadlines.
• Proactive, resourceful, and willing to learn.
• Able to use AI tools effectively.
• Comfortable working directly with Management and communicating with different departments and external parties.

Responsibilities

• Attend internal and external meetings with Management when required.
• Record key discussions, decisions, action items, and important information from meetings.
• Prepare professional meeting minutes, summaries, reports, and follow-up notes.
• Follow up on tasks and instructions assigned by Management.
• Coordinate with departments, team members, vendors, clients, and external parties.
• Communicate and delegate tasks to the relevant person based on Management’s instructions.
• Track task progress, deadlines, outstanding matters, and ensure proper follow-up until completion.
• Prepare information, documents, presentations, and briefing materials before meetings.
• Assist Management in coordinating projects, business activities, and day-to-day matters.
• Use AI and digital productivity tools to improve the quality and efficiency of reports, research, presentations, meeting records, and task management.
• Conduct research and organize relevant information when required by Management.
• Handle other assignments and responsibilities instructed by Management.

Skills

Communication

Coordination

Interpersonal skills

Organizational skills

Education

Diploma or Degree in Business Administration, Management, Communications, IT

Tools

MS Office / Google Workspace

AI tools (ChatGPT)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Attend internal and external meetings with Management when required.

Record key discussions, decisions, action items, and important information from meetings.

Prepare professional meeting minutes, summaries, reports, and follow-up notes.

Follow up on tasks and instructions assigned by Management.

Coordinate with departments, team members, vendors, clients, and external parties.

Communicate and delegate tasks to the relevant person based on Management’s instructions.

Track task progress, deadlines, outstanding matters, and ensure proper follow-up until completion.

Prepare information, documents, presentations, and briefing materials before meetings.

Assist Management in coordinating projects, business activities, and day-to-day matters.

Use AI and digital productivity tools to improve the quality and efficiency of reports, research, presentations, meeting records, and task management.

Conduct research and organize relevant information when required by Management.

Handle other assignments and responsibilities instructed by Management.

Requirements

Minimum 2 years of relevant working experience.

Diploma or Degree in Business Administration, Management, Communications, IT, or a related field.

Good communication, coordination, and interpersonal skills.

Strong sense of responsibility and able to follow through on assigned matters.

Well-organized and able to manage multiple tasks and deadlines.

Proactive, resourceful, and willing to learn.

Comfortable working directly with Management and communicating with different departments and external parties.

Able to use AI tools such as ChatGPT and other productivity tools effectively.

Good working knowledge of Microsoft Office, Google Workspace, or similar productivity platforms.

Able to prepare professional written communication, meeting records, reports, and presentations.

Willing to attend external meetings and travel locally when required.

Able to handle confidential information professionally.