Executive Assistant to Leadership (KL) | Calendar & Projects

Flow Entertainment Technology Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Flow Entertainment Technology Sdn Bhd is hiring an Executive Assistant to support senior leaders in Kuala Lumpur. The role requires managing calendars, drafting emails, preparing decks, and handling vendor contracts with discretion.

We expect 3+ years of EA experience, fluency in English, Cantonese, Mandarin and Malay, and strong ability to automate tasks using AI tools. This is an in-office position based in KL Eco City, Malaysia.

Qualifications

• 3+ years of experience as an executive assistant, personal assistant or in similar role.
• Fluent spoken and written English, Cantonese, Mandarin and Malay.
• Hands-on use of AI tools in daily work.
• Ability to automate repetitive tasks and improve efficiency.
• Organised, proactive and comfortable working with senior leaders.

Responsibilities

• Manage senior management's calendar, meetings and scheduling.
• Reply to emails and messages on behalf of senior management.
• Track action items from meetings and follow up until closed.
• Review documents for accuracy, consistency and completeness, flag issues.
• Create and polish presentation decks.
• Handle office administration and supplies.
• Act as the point of contact for office vendors; manage quotations and invoices.
• Support management-level colleagues with day-to-day operations.
• Be reachable outside office hours for urgent matters.
• Handle confidential information with discretion.
• First-pass review of routine contracts; flag missing clauses and renewal dates.

Skills

Fluent English

Cantonese

Mandarin

Malay

Calendar management

AI tools usage

Discretion

Tools

Microsoft Office

AI tools

Job description

Flow Entertainment Technology Sdn Bhd is hiring an Executive Assistant to support senior leaders in Kuala Lumpur. The role requires managing calendars, drafting emails, preparing decks, and handling vendor contracts with discretion.

We expect 3+ years of EA experience, fluency in English, Cantonese, Mandarin and Malay, and strong ability to automate tasks using AI tools. This is an in-office position based in KL Eco City, Malaysia.