Executive Assistant to Group General Manager

PRIORITY BONDED WAREHOUSE SDN BHD; Bayan Lepas; On-site; MYR 100,000 - 190,000; Full time

Job summary

PRIORITY BONDED WAREHOUSE SDN BHD in Malaysia is seeking an Executive Assistant to the Group General Manager to provide high-level administrative and business support, manage priorities, coordinate activities and monitor action plans.

The role collaborates with the GGM, heads of department and external stakeholders, ensures timely reporting, follows up on directives, supports corporate communications and digital presence.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Logistics, Communications, Marketing or a related field.
• Minimum 3 years of relevant experience in Executive Assistant, Personal Assistant, Management Coordinator or similar roles.
• Experience in logistics, supply chain or manufacturing is an added advantage.
• Proficient in Microsoft Excel, PowerPoint, Word and Outlook.
• Familiarity with LinkedIn, Facebook, Canva and website content management.
• Knowledge of AI productivity tools such as ChatGPT or Microsoft Copilot is an advantage.
• Good command of written and spoken English.

Responsibilities

• Manage the GGM's calendar, meetings, appointments and business travel arrangements.
• Prepare meeting agendas, minutes, presentations, reports and briefing materials.
• Coordinate and follow up with HODs on management directives, action items and deadlines.
• Prepare weekly management updates, executive summaries and presentations.
• Maintain KPI, project and management action trackers.
• Consolidate and analyse business information and highlight key issues for management attention.
• Coordinate customer visits, management meetings, audits and corporate events.
• Assist with business proposals, quotations, tenders, management papers and special projects.
• Handle confidential and sensitive business information with professionalism and integrity.

Skills

Good command of written and spoken Eng

Education

Diploma or Bachelor's Degree in Business Administration, Management, Logistics, Communications, Marketing or a related field

Tools

Microsoft Excel

PowerPoint

Word

Outlook

LinkedIn

Facebook

Canva

Website content management

ChatGPT

Microsoft Copilot

Job description

Executive Assistant to Group General Manager

We are seeking a highly organised, proactive and digitally savvy Executive Assistant to the Group General Manager (GGM) to provide executive and business support in managing daily priorities, coordinating management activities and monitoring key action plans.

The role will work closely with the GGM, Heads of Department and internal/external stakeholders to ensure effective follow-up, timely reporting and smooth execution of management directives.

In addition to executive support, the position will also be responsible for supporting the Company’s corporate communications, social media and website presence.

The ideal candidate is a dependable and resourceful professional who can work independently, manage multiple priorities, handle confidential information and confidently represent the Company in communications with stakeholders.

Key Responsibilities

Executive & Management Support

Manage the GGM's calendar, meetings, appointments and business travel arrangements.

Prepare meeting agendas, minutes, presentations, reports and briefing materials.

Coordinate and follow up with HODs on management directives, action items and deadlines.

Prepare weekly management updates, executive summaries and presentations.

Maintain KPI, project and management action trackers.

Consolidate and analyse business information and highlight key issues for management attention.

Coordinate customer visits, management meetings, audits and corporate events.

Assist with business proposals, quotations, tenders, management papers and special projects.

Handle confidential and sensitive business information with professionalism and integrity.

Corporate Communications & Digital Support

Manage and coordinate corporate social media platforms, including LinkedIn and Facebook.

Prepare professional content covering company activities, achievements, events and business developments.

Maintain a social media content calendar and monitor engagement.

Coordinate website content updates and liaise with the website service provider.

Monitor website enquiries and channel them to the relevant departments.

Assist in preparing company profiles, brochures, corporate announcements and communication materials.

Ensure published content is consistent with the Company’s professional image and branding.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, Logistics, Communications, Marketing or a related field.

Minimum 3 years of relevant experience in Executive Assistant, Personal Assistant, Management Coordinator or similar roles.

Experience in logistics, supply chain or manufacturing is an added advantage.

Proficient in Microsoft Excel, PowerPoint, Word and Outlook.

Familiarity with LinkedIn, Facebook, Canva and website content management.

Knowledge of AI productivity tools such as ChatGPT or Microsoft Copilot is an advantage.

Good command of written and spoken English.

Strong communication, report-writing and presentation skills.

Excellent organisation and attention to detail.

Strong coordination and follow-up skills.

Able to manage multiple priorities and deadlines independently.

Confident in dealing with management, HODs and external stakeholders.

Strong analytical and problem-solving abilities.

Digitally savvy and adaptable to new tools and systems.

High level of confidentiality, integrity and professionalism.

PRIORITY is a leading end-to-end logistics solutions provider that is client-focussed and technology-driven. Established in 1988, it is a Malaysian asset-based company with integrated offices and warehouse facilities spanning more than 185,000 square feet of space to serve an expanding clientele globally. With decades of hands-on experience in the business, Priority strives to take the complexity out of international shipping by providing effective and efficient solutions that lead to higher productivity, on-time delivery and better inventory management for its clients.

As one of the fastest growing companies in its field of expertise, Priority has invested heavily in people, assets and innovative technologies to provide a turnkey service from consultation to complete distribution support. The company’s multi-modal and integrated capabilities enable it to manage transportation by air, sea and land more seamlessly. Priority also has the expertise in managing customs and compliance, cargo insurance, Halal logistics and other value-added services, so that clients can enjoy a hassle-free experience.

Today, Priority has achieved a global presence with 120 offices in 40 countries. It works with SMEs and MNCs from diverse industries such as Pharmaceuticals, Medical, Healthcare, Electronics and Electrical, Filtration, Equipment and Machinery, Packaging and Halal Demand and Supply Chain. Priority’s public bonded warehouses comply with Section 65 of the Malaysia Customs Act 1967. Together with its non-bonded warehouses and Free Commercial Zone status, Priority offers a comprehensive service that caters to the needs of clients within the Free Industrial Zone, Licensed Manufacturing Warehouses and trading companies.

Inside the company’s specially-designed warehouses, CCTV surveillance cameras, alarm systems, access control and other security features are in place to safeguard the infrastructure and inventory. Additionally, the warehouses are also equipped with temperature control and non-temperature control storage areas, racking systems and floor space for oversized cargo, inspection and rework areas. To support clients in the pharmaceutical industry, the company has a cleanroom that complies with stringent international standards. Priority employs a unique Warehouse Management System (WMS) for managing its warehouse business operations across the board. Its highly advanced WMS can be integrated into the clients’ systems, offering seamless management capabilities from storage to shipping.

Quality, reliability and consistent delivery is the company’s priority. Priority’s facilities have been certified ISO9001:2015, Good Distribution Practice for Medical Devices (GDPMD), and MS2400-1:2010 and MS2400-2:2010 for Halal logistics.

At Priority, its people is what differentiates the company from the rest. Priority believes that a personalised service, diligent customer support and lean, fast and efficient decision-making makes a world of difference between an ordinary supplier and an extraordinary partner. This is clearly reflected in the company’s business success, and long-term relations with clients and partners.

PRIORITY is a leading end-to-end logistics solutions provider that is client-focussed and technology-driven. Established in 1988, it is a Malaysian asset-based company with integrated offices and warehouse facilities spanning more than 185,000 square feet of space to serve an expanding clientele globally. With decades of hands‑on experience in the business, Priority strives to take the complexity out of international shipping by providing effective and efficient solutions that lead to higher productivity, on‑time delivery and better inventory management for its clients.

As one of the fastest growing companies in its field of expertise, Priority has invested heavily in people, assets and innovative technologies to provide a turnkey service from consultation to complete distribution support. The company’s multi-modal and integrated capabilities enable it to manage transportation by air, sea and land more seamlessly. Priority also has the expertise in managing customs and compliance, cargo insurance, Halal logistics and other value‑added services, so that clients can enjoy a hassle‑free experience.

Today, Priority has achieved a global presence with 120 offices in 40 countries. It works with SMEs and MNCs from diverse industries such as Pharmaceuticals, Medical, Healthcare, Electronics and Electrical, Filtration, Equipment and Machinery, Packaging and Halal Demand and Supply Chain. Priority’s public bonded warehouses comply with Section 65 of the Malaysia Customs Act 1967. Together with its non‑bonded warehouses and Free Commercial Zone status, Priority offers a comprehensive service that caters to the needs of clients within the Free Industrial Zone, Licensed Manufacturing Warehouses and trading companies.

Inside the company’s specially‑designed warehouses, CCTV surveillance cameras, alarm systems, access control and other security features are in place to safeguard the infrastructure and inventory. Additionally, the warehouses are also equipped with temperature control and non-temperature control storage areas, racking systems and floor space for oversized cargo, inspection and rework areas. To support clients in the pharmaceutical industry, the company has a cleanroom that complies with stringent international standards. Priority employs a unique Warehouse Management System (WMS) for managing its warehouse business operations across the board. Its highly advanced WMS can be integrated into the clients’ systems, offering seamless management capabilities from storage to shipping.

Quality, reliability and consistent delivery is the company’s priority. Priority’s facilities have been certified ISO9001:2015, Good Distribution Practice for Medical Devices (GDPMD), and MS2400-1:2010 and MS2400-2:2010 for Halal logistics.

At Priority, its people is what differentiates the company from the rest. Priority believes that a personalised service, diligent customer support and lean, fast and efficient decision‑making makes a world of difference between an ordinary supplier and an extraordinary partner. This is clearly reflected in the company’s business success, and long‑term relations with clients and partners.