Executive Assistant to Executive Director

Rurutiki Sdn Bhd; Selangor; On-site; MYR 78,000 - 123,000; Full time

Job summary

Rurutiki Sdn Bhd in Malaysia is seeking an Executive Assistant to support the Executive Director who oversees Shared Services (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This high-trust role requires exceptional coordination and business acumen to engage with senior leaders and cross-functional teams.

You will manage calendars, prepare decks, track performance, and draft executive memos, while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree required in business, communications, or related field.
• 3–5 years of experience supporting senior leadership.

Responsibilities

• Act as liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
• Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
• Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
• Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
• Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.
• Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
• Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
• Draft internal communication, reports, and executive memos with clarity and professionalism.
• Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
• Create templates, SOPs, or systems to streamline recurring workflows and reporting.

Skills

Interpersonal communication

Time management

Multitasking

Discretion/Confidentiality

Stakeholder coordination

Education

Bachelor's degree in Business Administration or Communications

Tools

Excel

PowerPoint

Job description

Executive Assistant to Executive Director

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director, who oversees Rurutiki's Shared Services team (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This is a high-trust role that requires exceptional coordination skills, business acumen, and the ability to engage with senior leaders and cross-functional teams confidently.

Key responsibilities

Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.

Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.

Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.

Manage internal calendars, workflows, and cross-functional timelines with agility and precision.

Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.

Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.

Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.

Draft internal communication, reports, and executive memos with clarity and professionalism.

Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.

Create templates, SOPs, or systems to streamline recurring workflows and reporting.

About you

Bachelor's Degree in Business Administration, Communications, or a related field.

3–5 years of experience supporting senior leadership.

Proficiency in Microsoft PowerPoint and Excel (pivot tables, charts, VLOOKUP, etc.).

Strong interpersonal and communication skills to work effectively with senior leaders.

Ability to adapt quickly and manage multiple priorities in a fast-paced environment.

Excellent time management and organizational skills with ability to manage multiple priorities.

Strong written and verbal communication skills.

High degree of confidentiality, professionalism, and discretion.

Born in Malaysia, we are powered by 90 years of FMCG trade and distribution expertise. We combine market connectivity, actionable intelligence, and tech- enabled execution into a unified growth engine, helping brands unlock Malaysia and scale across South EastAsia with confidence and clarity.

In a region where e-commerce is fast-moving, fragmented, and complex, Rurutiki transforms complexity into opportunity and ambition into measurable success.

Our Vision

To be the trusted growth partner for ambitious brands across SEA

Our Mission

Unlock sustainable growth for partners through innovation, creativity, and operational excellence.

Born in Malaysia, we are powered by 90 years of FMCG trade and distribution expertise. We combine market connectivity, actionable intelligence, and tech- enabled execution into a unified growth engine, helping brands unlock Malaysia and scale across South EastAsia with confidence and clarity.

In a region where e-commerce is fast-moving, fragmented, and complex, Rurutiki transforms complexity into opportunity and ambition into measurable success.

Our Vision

To be the trusted growth partner for ambitious brands across SEA

Our Mission

Unlock sustainable growth for partners through innovation, creativity, and operational excellence.