Strategic Executive Assistant to Director

Rurutiki Sdn Bhd; Selangor; On-site; MYR 78,000 - 123,000; Full time

Job summary

Rurutiki Sdn Bhd in Malaysia is seeking an Executive Assistant to support the Executive Director who oversees Shared Services (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This high-trust role requires exceptional coordination and business acumen to engage with senior leaders and cross-functional teams.

You will manage calendars, prepare decks, track performance, and draft executive memos, while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree required in business, communications, or related field.
• 3–5 years of experience supporting senior leadership.

Responsibilities

• Act as liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
• Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
• Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
• Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
• Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.
• Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
• Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
• Draft internal communication, reports, and executive memos with clarity and professionalism.
• Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
• Create templates, SOPs, or systems to streamline recurring workflows and reporting.

Skills

Interpersonal communication

Time management

Multitasking

Discretion/Confidentiality

Stakeholder coordination

Education

Bachelor's degree in Business Administration or Communications

Tools

Excel

PowerPoint

Job description

Rurutiki Sdn Bhd in Malaysia is seeking an Executive Assistant to support the Executive Director who oversees Shared Services (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This high-trust role requires exceptional coordination and business acumen to engage with senior leaders and cross-functional teams.

You will manage calendars, prepare decks, track performance, and draft executive memos, while maintaining confidentiality and professionalism.