Executive Assistant to Executive Director

Rurutiki Sdn Bhd; Kuala Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Rurutiki Sdn Bhd is seeking an Executive Assistant to support the Executive Director and the Shared Services portfolio. The role requires a proactive, highly organized individual who can engage with senior leaders and cross-functional teams to ensure smooth operations.

You will manage calendars, prepare leadership decks, track OKRs, and draft memos with discretion. A Bachelor's degree and 3–5 years of experience are preferred, along with strong PowerPoint and Excel skills for reporting and

Qualifications

• 3–5 years of experience supporting senior leadership.
• Bachelor's degree in a relevant field.
• Proficient in Microsoft PowerPoint and Excel (pivot tables, charts, etc.).
• Strong interpersonal and communication skills with senior leaders.
• Excellent time management and ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
• Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
• Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
• Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
• Prepare professional-grade PowerPoint decks for leadership meetings, town halls, and partner briefings.
• Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
• Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
• Draft internal communication, reports, and executive memos with clarity and professionalism.
• Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
• Create templates, SOPs, or systems to streamline recurring workflows and reporting.

Skills

PowerPoint

Excel

Interpersonal skills

Communication

Time management

Education

Bachelor's Degree in Business Administration/Communications or related field

Tools

PowerPoint

Excel

Job description

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Executive Assistant to Executive Director

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director, who oversees Rurutiki's Shared Services team (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This is a high-trust role that requires exceptional coordination skills, business acumen, and the ability to engage with senior leaders and cross-functional teams confidently.

Key responsibilities

Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.

Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.

Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.

Manage internal calendars, workflows, and cross-functional timelines with agility and precision.

Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.

Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.

Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.

Draft internal communication, reports, and executive memos with clarity and professionalism.

Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.

Create templates, SOPs, or systems to streamline recurring workflows and reporting.

About you

Bachelor's Degree in Business Administration, Communications, or a related field.

3-5 years of experience supporting senior leadership.

Proficiency in Microsoft PowerPoint and Excel (pivot tables, charts, VLOOKUP, etc.).

Strong interpersonal and communication skills to work effectively with senior leaders.

Ability to adapt quickly and manage multiple priorities in a fast-paced environment.

Excellent time management and organizational skills with ability to manage multiple priorities.

Strong written and verbal communication skills.

High degree of confidentiality, professionalism, and discretion.

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