Strategic Executive Assistant to the Director

Rurutiki Sdn Bhd; Kuala Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Rurutiki Sdn Bhd is seeking an Executive Assistant to support the Executive Director and the Shared Services portfolio. The role requires a proactive, highly organized individual who can engage with senior leaders and cross-functional teams to ensure smooth operations.

You will manage calendars, prepare leadership decks, track OKRs, and draft memos with discretion. A Bachelor's degree and 3–5 years of experience are preferred, along with strong PowerPoint and Excel skills for reporting and

Qualifications

• 3–5 years of experience supporting senior leadership.
• Bachelor's degree in a relevant field.
• Proficient in Microsoft PowerPoint and Excel (pivot tables, charts, etc.).
• Strong interpersonal and communication skills with senior leaders.
• Excellent time management and ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
• Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
• Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
• Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
• Prepare professional-grade PowerPoint decks for leadership meetings, town halls, and partner briefings.
• Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
• Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
• Draft internal communication, reports, and executive memos with clarity and professionalism.
• Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
• Create templates, SOPs, or systems to streamline recurring workflows and reporting.

Skills

PowerPoint

Excel

Interpersonal skills

Communication

Time management

Education

Bachelor's Degree in Business Administration/Communications or related field

Tools

PowerPoint

Excel

Job description

Rurutiki Sdn Bhd is seeking an Executive Assistant to support the Executive Director and the Shared Services portfolio. The role requires a proactive, highly organized individual who can engage with senior leaders and cross-functional teams to ensure smooth operations.

You will manage calendars, prepare leadership decks, track OKRs, and draft memos with discretion. A Bachelor's degree and 3–5 years of experience are preferred, along with strong PowerPoint and Excel skills for reporting and