Executive Assistant to ExCom | Strategic Ops & Travel

Odaseva; Kuala Lumpur; Hybrid; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Odaseva is seeking a proactive Executive Assistant to the ExCom based in Kuala Lumpur. You will manage calendars, coordinate complex domestic and international travel, oversee expenses, and serve as the primary point of contact for internal and external requests.

You will partner with the VP Governance & Strategy to align priorities and support cross-functional initiatives. The role requires 5+ years supporting senior executives in fast-paced settings, excellent English communication, and a high

Qualifications

• 5+ years supporting C-level or VP-level executives in a fast-paced environment.
• High level of work ethics, integrity, discretion and flexibility, with a proven ability to handle highly confidential commercial and strategic data.
• Fluency in English with strong written and verbal communication skills; ability to handle light translation if required.
• Highly organized with exceptional multi-tasking skills and the ability to prioritize demanding workloads across multiple executive stakeholders.
• Detail-oriented and proactive with calendar dynamics and international travel/visa coordination.
• Strong interpersonal skills with a proven track record of collaboration across departments to drive results.
• Proficient with Google Workspace / Office suite and modern productivity tools.

Responsibilities

• Executive Support: Proactively manage calendars for ExCom members, including scheduling appointments, planning meetings, juggling priorities, and resolving scheduling roadblocks.
• Travel & Expenses: Coordinate complex domestic and international travel arrangements and manage expense reports for the ExCom members; oversee executive subscriptions and tools.
• Strategic Priority Alignment: Partner closely with the ExCom to ensure key business objectives, revenue priorities, and executive commitments are met.
• Meeting & Event Logistics: Arrange and handle logistics for ExCom meetings, revenue reviews, board interactions, and other strategic leadership sessions.
• Triage & Stakeholder Management: Review incoming requests, filter priorities requiring the ExCom’s input, and professionally represent the company to external stakeholders (customers, partners, board members, investors).
• Cross-Functional Project Support: Help coordinate corporate and commercial projects, manage sensitive business information, and ensure smooth cross-departmental communication.
• Office & Operational Coordination: Support local office operations in Kuala Lumpur as needed, including handling executive visitors, logistics, and coordination with global offices.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Multi-tasking

Discretion & confidentiality

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Travel booking tools

Job description

Odaseva is seeking a proactive Executive Assistant to the ExCom based in Kuala Lumpur. You will manage calendars, coordinate complex domestic and international travel, oversee expenses, and serve as the primary point of contact for internal and external requests.

You will partner with the VP Governance & Strategy to align priorities and support cross-functional initiatives. The role requires 5+ years supporting senior executives in fast-paced settings, excellent English communication, and a high