Executive Assistant for ExComm

Odaseva; Kuala Lumpur; Hybrid; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Odaseva is seeking a proactive Executive Assistant to the ExCom based in Kuala Lumpur. You will manage calendars, coordinate complex domestic and international travel, oversee expenses, and serve as the primary point of contact for internal and external requests.

You will partner with the VP Governance & Strategy to align priorities and support cross-functional initiatives. The role requires 5+ years supporting senior executives in fast-paced settings, excellent English communication, and a high

Qualifications

• 5+ years supporting C-level or VP-level executives in a fast-paced environment.
• High level of work ethics, integrity, discretion and flexibility, with a proven ability to handle highly confidential commercial and strategic data.
• Fluency in English with strong written and verbal communication skills; ability to handle light translation if required.
• Highly organized with exceptional multi-tasking skills and the ability to prioritize demanding workloads across multiple executive stakeholders.
• Detail-oriented and proactive with calendar dynamics and international travel/visa coordination.
• Strong interpersonal skills with a proven track record of collaboration across departments to drive results.
• Proficient with Google Workspace / Office suite and modern productivity tools.

Responsibilities

• Executive Support: Proactively manage calendars for ExCom members, including scheduling appointments, planning meetings, juggling priorities, and resolving scheduling roadblocks.
• Travel & Expenses: Coordinate complex domestic and international travel arrangements and manage expense reports for the ExCom members; oversee executive subscriptions and tools.
• Strategic Priority Alignment: Partner closely with the ExCom to ensure key business objectives, revenue priorities, and executive commitments are met.
• Meeting & Event Logistics: Arrange and handle logistics for ExCom meetings, revenue reviews, board interactions, and other strategic leadership sessions.
• Triage & Stakeholder Management: Review incoming requests, filter priorities requiring the ExCom’s input, and professionally represent the company to external stakeholders (customers, partners, board members, investors).
• Cross-Functional Project Support: Help coordinate corporate and commercial projects, manage sensitive business information, and ensure smooth cross-departmental communication.
• Office & Operational Coordination: Support local office operations in Kuala Lumpur as needed, including handling executive visitors, logistics, and coordination with global offices.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Multi-tasking

Discretion & confidentiality

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Travel booking tools

Job description

Odaseva provides enterprise data management and security solutions that help organizations exercise sovereignty over their critical data. Companies representing 10% of global market capitalization trust Odaseva, including Schneider Electric, Volkswagen and Robert Half. Its Excalibur Data Platform enables customers to protect, secure, move, and use data and code independently of application vendors. The platform supports complex and high-volume use cases, including backup, archiving, zero-copy, BCDR & High Availability, data federation, and semantic AI orchestration. Customer-controlled end-to-end encryption raises the bar for enterprise security. With 11 patents, Odaseva manages 50 trillion records and supports 100 million users.

About The Role

This is a dynamic role that offers many opportunities to help a growing company. You will play a key role in supporting our Executive Team (ExCom) to help them scale and work efficiently to meet the demands of the business. The main responsibility is to proactively manage calendars, optimize time management, and support strategic revenue initiatives. You will be a primary point of contact for both internal and external requests. The ideal candidate will possess a positive attitude and know how to multi-task, prioritize, manage confidential information, and step in to help with company projects as needed. You will need to be able to pivot quickly as business priorities evolve, while maintaining exceedingly high levels of trust and professionalism. This role will report to the VP Governance & Strategy with a functional alignment to the ExCom, and is based in our Kuala Lumpur office.

Key Responsibilities

• Executive Support: Proactively manage calendars for ExCom members, including scheduling appointments, planning meetings, juggling priorities, and resolving scheduling roadblocks.
• Travel & Expenses: Coordinate complex domestic and international travel arrangements and manage expense reports for the ExCom members; oversee executive subscriptions and tools.
• Strategic Priority Alignment: Partner closely with the ExCom to ensure key business objectives, revenue priorities, and executive commitments are met.
• Meeting & Event Logistics: Arrange and handle logistics for ExCom meetings, revenue reviews, board interactions, and other strategic leadership sessions.
• Triage & Stakeholder Management: Review incoming requests, filter priorities requiring the ExCom’s input, and professionally represent the company to external stakeholders (customers, partners, board members, investors).
• Cross-Functional Project Support: Help coordinate corporate and commercial projects, manage sensitive business information, and ensure smooth cross-departmental communication.
• Office & Operational Coordination: Support local office operations in Kuala Lumpur as needed, including handling executive visitors, logistics, and coordination with global offices.

Required Qualifications

• 5+ years of experience supporting C-level or VP-level executives in a fast-paced environment (start-up or scale-up experience strongly preferred).
• High level of work ethics, integrity, discretion, and flexibility, with a proven ability to handle highly confidential commercial and strategic data.
• Fluency in English with strong written and verbal communication skills; ability to handle light translation if required.
• Highly organized with exceptional multi-tasking skills and the ability to prioritize demanding workloads across multiple executive stakeholders.
• Detail-oriented and proactive with demonstrated experience managing complex calendar dynamics and international travel/visa coordination.
• Strong interpersonal skills with a proven track record of building relationships across departments to drive results.
• Proficient with Google Workspace / Office suite and modern productivity tools.

Who We Are

At Odaseva, we believe in fostering an inclusive, supportive work environment where talented people can innovate and grow. Our culture is built on being smart, humble, hardworking, and above all—collaborative. Our core values define who we are: Trust, Customer Centricity, Engagement, Excellence, Continuous Innovation, and Teamwork.

Inclusive & Diverse - We champion equality and embrace diversity. Supportive & Collaborative - A team of smart, kind professionals who uplift each other through teamwork, not competition. Excellence with a Casual Touch - High professional standards in a relaxed, approachable work culture. Impact-Driven - A place where you can truly make a difference and advance your career. Innovators in Data & Cloud - Leading the way in cutting-edge technology and solutions.

Competitive & Rewarding - Offering Industry-leading Compensation And Benefits.

Truly Global - With offices in Paris, San Francisco, Sydney, and London, and a worldwide presence.

Flexible Work Environment - We support a hybrid, flexible office culture.

At Odaseva, we are an Equal Employment Opportunity (EEO) employer. We consider all applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.