Executive Assistant to ExCom | Global Strategy & Scheduling

Odaseva; Kuala Lumpur; On-site; MYR 100,000 - 167,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Job summary

Odaseva in Kuala Lumpur is seeking an experienced Executive Assistant to support the Executive Team (ExCom), manage calendars, coordinate travel, and drive strategic revenue initiatives. Based in our Kuala Lumpur office, you will be the primary liaison for internal and external requests, handle confidential information with discretion, and help align priorities across functions.

The role reports to the VP Governance & Strategy and offers a dynamic, globally-minded, collaborative environment.

Qualifications

• 5+ years of experience supporting C-level or VP-level executives in a fast-paced environment.
• High level of work ethics, integrity, discretion, and flexibility, with a proven ability to handle highly confidential commercial and strategic data.
• Fluency in English with strong written and verbal communication skills; ability to handle light translation if required.
• Highly organized with exceptional multi-tasking skills and the ability to prioritize demanding workloads across multiple executive stakeholders.
• Detail-oriented and proactive with demonstrated experience managing complex calendar dynamics and international travel/visa coordination.
• Strong interpersonal skills with a proven track record of building relationships across departments to drive results.
• Proficient with Google Workspace / Office suite and modern productivity tools.

Responsibilities

• Executive Support: Proactively manage calendars for ExCom members, including scheduling appointments, planning meetings, juggling priorities, and resolving scheduling roadblocks.
• Travel & Expenses: Coordinate complex domestic and international travel arrangements and manage expense reports for the ExCom members; oversee executive subscriptions and tools.
• Strategic Priority Alignment: Partner closely with the ExCom to ensure key business objectives, revenue priorities, and executive commitments are met.
• Meeting & Event Logistics: Arrange and handle logistics for ExCom meetings, revenue reviews, board interactions, and other strategic leadership sessions.
• Triage & Stakeholder Management: Review incoming requests, filter priorities requiring the ExCom’s input, and professionally represent the company to external stakeholders (customers, partners, board members, investors).
• Cross-Functional Project Support: Help coordinate corporate and commercial projects, manage sensitive business information, and ensure smooth cross-departmental communication.
• Office & Operational Coordination: Support local office operations in Kuala Lumpur as needed, including handling executive visitors, logistics, and coordination with global offices.

Skills

Executive support

Calendar management

Multi-tasking

Discretion

Communication

Tools

Google Workspace

Office suite

Job description

Odaseva in Kuala Lumpur is seeking an experienced Executive Assistant to support the Executive Team (ExCom), manage calendars, coordinate travel, and drive strategic revenue initiatives. Based in our Kuala Lumpur office, you will be the primary liaison for internal and external requests, handle confidential information with discretion, and help align priorities across functions.

The role reports to the VP Governance & Strategy and offers a dynamic, globally-minded, collaborative environment.