Strategic Personal Assistant to Director (Travel & Admin)

Private Advertiser; Johor Bahru; On-site; MYR 33,000 - 67,000; Full time

Job summary

Private Advertiser in Malaysia (Johor Bahru) seeks a Personal Assistant to the Director to provide comprehensive secretarial and administrative support, manage schedules, and coordinate travel and meetings. You will liaise with internal and external parties, handle confidential information, and ensure smooth daily operations.

Preferred candidates hold at least a Diploma or Degree and have 1+ years of PA/secretarial experience; fresh graduates are welcome. Own transport is required.

Qualifications

• Minimum SPM, Diploma, or Degree in any field.
• Preferably with at least 1 year of working experience in secretarial or PA role.
• Fresh graduates are welcome to apply.
• Possess own transport.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director, including managing daily schedules, appointments, and meetings.
• Arrange travel itineraries, including flight bookings, visa applications, accommodation, and transportation; accompany the Director on business trips.
• Screen and manage incoming phone calls, emails, enquiries, and requests; handle matters appropriately or expedite when necessary.
• Establish, maintain, and improve office systems, including data management, document control, and filing systems.
• Oversee company property-related matters, including licenses, vehicle administration, and property matters.
• Assist in the preparation and submission of the Director’s claims, ensuring accuracy and timely processing.
• Liaise with internal departments, external vendors, service providers, and authorities on behalf of the Director.
• Handle confidential information with a high level of discretion and professionalism.
• Perform any other ad hoc duties as assigned by the Director.

Skills

Secretarial experience

Administrative support

Meeting scheduling

Communication skills

Education

SPM/ Diploma / Degree

Tools

Microsoft Office

Job description

Private Advertiser in Malaysia (Johor Bahru) seeks a Personal Assistant to the Director to provide comprehensive secretarial and administrative support, manage schedules, and coordinate travel and meetings. You will liaise with internal and external parties, handle confidential information, and ensure smooth daily operations.

Preferred candidates hold at least a Diploma or Degree and have 1+ years of PA/secretarial experience; fresh graduates are welcome. Own transport is required.