Executive Assistant to Director

Chowdhury Group; Johor; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Dynamic work environment

Employee discounts on products

Annual Leave

EPF

SOCSO

Annual Bonus

Performance Bonus

Training Provided

Medical and Hospitalisation Leave

Job summary

Chowdhury Group in Johor, Malaysia seeks an Executive Assistant to support the Director with calendar, correspondence, and coordination across teams and partners. The role requires 1–3 years of relevant experience, strong organization, communication, and discretion, with a degree in Business Admin or related field.

You will manage meetings, prepare reports, and help streamline operations while maintaining professionalism and confidentiality.

Qualifications

• Diploma or degree in Business Administration or related field.
• 1–3 years of relevant experience; fresh graduates may apply with good attitude.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Able to multitask and work independently.
• High level of discretion and professionalism.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in English; Mandarin is an added advantage.

Responsibilities

• Manage Director’s daily calendar, meetings, and reminders.
• Prioritise schedule based on urgency and business needs.
• Ensure Director is prepared for all meetings and commitments.
• Act as main contact between Director and internal/external parties.
• Screen calls, emails, and messages; respond where appropriate.
• Coordinate with team members, clients, vendors, and partners.
• Follow up on pending matters to ensure timely completion.
• Assist Director in tracking ongoing tasks, projects, and deadlines.
• Ensure tasks are executed and completed on time.
• Proactively identify gaps or delays and take action.
• Prepare reports, presentations, and business documents.
• Record meeting minutes and track action items.
• Organise and maintain filing systems (digital and physical).
• Assist in research, data collection, and basic analysis.
• Support business operations, planning, and coordination tasks.
• Help streamline processes and improve efficiency where possible.
• Handle sensitive information with discretion.
• Assist with personal errands and matters when required.
• Maintain professionalism at all times.
• Handle ad-hoc assignments as required by the Director.
• Be flexible in supporting both business and personal-related tasks.

Skills

Time management

Organizational skills

Communication

Interpersonal skills

Multitasking

Discretion

MS Office

English fluency

Education

Business Administration degree

Tools

Microsoft Office

Job description

Requirement

• Diploma / Degree in Business Administration or related field
• 1–3 years of relevant experience (fresh graduates may apply with good attitude)
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Able to multitask and work independently
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Fluent in English (Mandarin is an added advantage)

Responsibility

Schedule & Calendar Management

• Manage Director’s daily calendar, including meetings, appointments, and reminders
• Prioritise and adjust schedule based on urgency and business needs
• Ensure Director is well-prepared for all meetings and commitments

Communication & Coordination

• Act as the main point of contact between Director and internal/external parties
• Screen calls, emails, and messages, and respond where appropriate
• Coordinate with team members, clients, vendors, and partners
• Follow up on pending matters to ensure timely completion

Task Execution & Follow-Up

• Assist Director in tracking ongoing tasks, projects, and deadlinesEnsure assigned tasks are executed and completed on time
• Proactively identify gaps or delays and take necessary action

Documentation & Reporting

• Prepare reports, presentations, and business documents
• Record meeting minutes and track action items
• Organise and maintain proper filing systems (digital and physical)

Business Support

• Assist in research, data collection, and basic analysis
• Support business operations, planning, and coordination tasks
• Help streamline processes and improve efficiency where possible

Confidentiality & Personal Matters

• Handle sensitive and confidential information with discretion
• Assist with personal errands and matters when required
• Maintain a high level of professionalism at all times

Ad-hoc & Multi-Tasking

• Handle ad-hoc assignments as required by the Director
• Be flexible in supporting both business and personal-related tasks

Benefits

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A dynamic and supportive work environment.
• Employee discounts on company products/services.
• Annual Leave
• EPF
• SOCSO
• Annual Bonus
• Performance Bonus
• Training Provided
• Medical and Hospitalisation Leave