Executive Assistant to CEO — Cross-Business Support

Polytainer Industries; Selangor; On-site; MYR 100,000 - 167,000; Full time

Job summary

Polytainer Industries in Malaysia seeks a proactive Executive Assistant to support the CEO across group businesses. The role protects the CEO's time, turns decisions into action and keeps important matters moving, combining executive support, follow‑through and personal administration.

The candidate will manage calendars, review emails, prepare agendas, coordinate with managers and drive outreach while using AI tools and standard office software to stay organized.

Qualifications

• 3+ years of experience in executive or personal assistance, business support or project coordination.
• Proficient in written and spoken English, Chinese and Bahasa Malaysia.
• Highly organized with strong attention to detail and ability to prioritise across multiple businesses.
• Proficient in Microsoft Office or Google Workspace; willing to learn CRM and AI tools.

Responsibilities

• Manage the CEO calendar, appointments, meeting arrangements and travel; prioritise commitments and allow time for preparation.
• Review delegated emails and messages; draft replies and identify urgent matters.
• Prepare meeting agendas and briefing notes; record decisions, owners and deadlines; follow up with owners.

Skills

English

Chinese

Bahasa Malaysia

Executive support

Time management

Education

Diploma or Bachelor's degree

Tools

Microsoft Office

Google Workspace

CRM (basic)

AI tools

Job description

Polytainer Industries in Malaysia seeks a proactive Executive Assistant to support the CEO across group businesses. The role protects the CEO's time, turns decisions into action and keeps important matters moving, combining executive support, follow‑through and personal administration.

The candidate will manage calendars, review emails, prepare agendas, coordinate with managers and drive outreach while using AI tools and standard office software to stay organized.