Executive Assistant to CEO | Travel-Ready & Discreet

PT RESOURCES HOLDINGS BERHAD; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

PT RESOURCES HOLDINGS BERHAD is seeking a proactive Personal Assistant to provide executive support to the CEO in Kuala Lumpur. You will manage complex schedules, coordinate internal and external meetings, and arrange domestic and international travel while maintaining high confidentiality.

The role requires strong organizational skills, excellent communication, and the ability to handle multiple priorities with discretion.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or related field.
• At least 2–3 years of experience in PA/EA roles.
• Experience supporting C-level executives is an advantage.

Responsibilities

• Provide full executive and administrative support to the CEO.
• Manage and coordinate the CEO’s daily schedule, appointments, meetings, and commitments.
• Arrange business trips, transportation, accommodation, itineraries, and travel arrangements.
• Remind and follow up with the CEO on important appointments, deadlines, meetings, and pending matters.
• Assist the CEO with business and personal arrangements as assigned.
• Manage changing priorities and urgent requests in a timely and professional manner.
• Schedule and coordinate meetings with internal and external parties.
• Prepare meeting agendas, materials, reports, and correspondence as required.
• Attend meetings and take accurate minutes when required.
• Follow up on meeting action items to ensure timely completion.
• Maintain proper filing and organization of documents and records.
• Prepare letters, emails, and reports on behalf of the CEO.
• Serve as the primary contact between the CEO and stakeholders.
• Coordinate with departments to communicate CEO’s instructions.
• Liaise with employees, customers, suppliers, and government authorities as needed.
• Handle calls, messages, emails, and inquiries professionally.
• Build and maintain positive working relationships.
• Monitor and follow up on tasks delegated by the CEO.
• Track outstanding matters and provide progress updates.
• Coordinate with departments to resolve issues.
• Handle confidential information with discretion.
• Represent the CEO professionally in all interactions.
• Assist in organizing company meetings and events involving the CEO.
• Coordinate with venues, vendors, and partners.
• Provide on-site support during meetings and events.
• Occasionally accompany the CEO on domestic and overseas trips.
• Perform ad-hoc duties and support special projects as required.
• Be flexible with hours and priorities as needed by the CEO.
• Willing to travel domestically and overseas when required.

Skills

Executive support

Calendar management

Travel arrangements

Communication

MS Office

Multitasking

Confidentiality

Time management

Education

Diploma or Bachelor's in business/secretarial studies

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

PT RESOURCES HOLDINGS BERHAD is seeking a proactive Personal Assistant to provide executive support to the CEO in Kuala Lumpur. You will manage complex schedules, coordinate internal and external meetings, and arrange domestic and international travel while maintaining high confidentiality.

The role requires strong organizational skills, excellent communication, and the ability to handle multiple priorities with discretion.