Strategic Executive Assistant to the CEO

APM CORPORATE SERVICES SDN BHD; Klang City; On-site; MYR 60,000 - 90,000; Full time

Job summary

APM Automotive Holdings Berhad seeks an experienced Executive Assistant to the CEO to manage complex calendars, meetings and travel, and act as a liaison across departments. You will prepare materials, draft correspondence and maintain confidential files with discretion.

You will support special projects, track action items, and ensure timely delivery while upholding high standards of professionalism and multilingual communication.

Qualifications

• Proven experience as an executive assistant or coordinator supporting C-level executives.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Fluency in English, Bahasa Malaysia and Mandarin is valued.

Responsibilities

• Prioritize and schedule activities to optimize the CEO’s time and ensure timely completion of tasks.
• Collaborate with heads of departments, subsidiaries, and divisions to keep the CEO’s schedule updated, including meetings and travel arrangements.
• Schedule meetings and events with internal and external parties.
• Attend meetings with the CEO, take minutes, and track action items.
• Prepare meeting materials, agendas, and presentations.
• Facilitate communication between the CEO and meeting participants.
• Draft, review, and edit correspondence, presentations, and reports for the CEO.
• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain confidentiality and handle sensitive information appropriately.
• Prepare, review and maintain confidential documents, contracts, and agreements.
• Implement and maintain effective document management systems.
• Build and maintain positive relationships with internal and external stakeholders.
• Coordinate with the executive team to foster cross-functional collaboration.
• Support the CEO in special projects by conducting research and preparing presentations.

Skills

Executive support

Coordination

Communication

Multitasking

Interpersonal skills

MS Office

Education

Recognized Degree in Electrical, Mechanical Engineering; and/or Law; Business, or a relevant field.

Tools

MS Office

Job description

APM Automotive Holdings Berhad seeks an experienced Executive Assistant to the CEO to manage complex calendars, meetings and travel, and act as a liaison across departments. You will prepare materials, draft correspondence and maintain confidential files with discretion.

You will support special projects, track action items, and ensure timely delivery while upholding high standards of professionalism and multilingual communication.