Strategic Executive Assistant & Calendar Maestro

Ban Chuan Trading Co Sdn Bhd; Seberang Perai; On-site; MYR 33,000 - 51,000; Full time

Job summary

Ban Chuan Trading Co Sdn Bhd in Malaysia seeks an experienced Executive Administrative Assistant to manage calendars, coordinate meetings and travel arrangements, and prepare correspondence, reports, and presentations. You will maintain the executive's contact list and support board-level scheduling.

The role requires meticulous organization, strong English communication, discretion, and proficiency in MS Office.

Qualifications

• Proven ability to organize and manage multiple priorities.
• Proficiency in English and professional communication.
• Experience with MS Office and basic bookkeeping concepts.
• Strong discretion handling confidential information.

Responsibilities

• Manage executive calendars, schedule meetings, conferences, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Maintain executive contact lists and records, filing systems.
• Prepare agendas and arrange for board/committee meetings.
• Monitor, screen, respond to, and distribute communications; submit expense reports.
• Research and create presentations for executive meetings.
• Coordinate and direct office services and departments finances.
• Manage and maintain executive projects and deadlines.
• Assist with special projects as needed.

Skills

Calendar Management

Travel Coordination

Meeting Scheduling

Email Management

Office Management

Data Entry

Budget Management

Project Management

Presentation Preparation

Research and Analysis

Discretion

Multitasking

Time Management

Adaptability

Communication

English Proficiency

Education

SPM or equivalent

Tools

MS Office

Basic Bookkeeping

Job description

Ban Chuan Trading Co Sdn Bhd in Malaysia seeks an experienced Executive Administrative Assistant to manage calendars, coordinate meetings and travel arrangements, and prepare correspondence, reports, and presentations. You will maintain the executive's contact list and support board-level scheduling.

The role requires meticulous organization, strong English communication, discretion, and proficiency in MS Office.