Executive Assistant Secretary

Malaysian Communications and Multimedia Commission; Cyberjaya; On-site; MYR 28,000 - 45,000; Full time

Job summary

The Malaysian Communications and Multimedia Commission (MCMC) is seeking a dedicated Secretary to provide essential administrative and clerical support from its Cyberjaya office. The role includes handling communications, scheduling, and meticulous record keeping to ensure efficient office operations.

You will draft and format documents, manage calendars, coordinate travel, organize events, and serve as the main point of contact for staff and external stakeholders while maintaining

Qualifications

• Diploma in Administration or related field with CGPA ≥ 3.0.
• Proven experience as Secretary/Administrative Assistant or similar role.
• Fresh graduates are welcome to apply.

Responsibilities

• Manage correspondence including emails, phone calls, and letters.
• Draft, format, and proofread documents, reports, and presentations.
• Maintain organized and up-to-date filing systems (digital and physical).
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements, including booking tickets, accommodations, and itineraries.
• Coordinate events, meetings, and conferences as required.
• Serve as the primary point of contact for internal and external inquiries.
• Relay messages and distribute information accurately and promptly.
• Communicate effectively with staff, clients, and vendors.
• Monitor and order office supplies to ensure availability.
• Assist in maintaining office equipment and coordinating repairs when necessary.
• Support the implementation of office policies and procedures.
• Maintain confidential records and handle sensitive information with discretion.
• Prepare and manage documentation, including reports and meeting minutes.
• Ensure compliance with data protection regulations.
• Assist with special projects and assignments as directed by management.

Skills

Office Management

Communication Skills

IT Proficiency

Time Management

Event Coordination

Data Management

Multitasking

Adaptability

Interpersonal Skills

Customer Focus

Attention to detail

Education

Diploma in Administration

Tools

Microsoft Office

Job description

Job Purpose / Summary

The Secretary provides administrative and clerical support to ensure the efficient operation of the office. This role involves managing communications, scheduling appointments, and maintaining records. The Secretary is a key point of contact for internal and external stakeholders and contributes to smooth organizational functioning.

Job Responsibilities

• Manage correspondence, including emails, phone calls, and letters.
• Draft, format, and proofread documents, reports, and presentations.
• Maintain organized and up-to-date filing systems (digital and physical).
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements, including booking tickets, accommodations, and preparing itineraries.
• Coordinate events, meetings, and conferences as required.
• Serve as the primary point of contact for internal and external inquiries.
• Relay messages and distribute information accurately and promptly.
• Communicate effectively with staff, clients, and vendors.
• Monitor and order office supplies to ensure availability.
• Assist in maintaining office equipment and coordinating repairs when necessary.
• Support the implementation of office policies and procedures.
• Maintain confidential records and handle sensitive information with discretion.
• Prepare and manage documentation, including reports and meeting minutes.
• Ensure compliance with data protection regulations.
• Assist with special projects and assignments as directed by management.

Qualification & Work Experience

• Minimum Diploma in Administration, Business Management or any related fields with the minimum CGPA of 3.00
• Proven experience as a Secretary, Administrative Assistant, or in a similar role.
• Fresh graduate are welcome to apply.

Technical Competencies / Skills

• Office Management and Administration
• Communication Skills
• IT and Software Proficiency
• Time and Task Management
• Event and Meeting Coordination
• Data Management
• Multitasking and Adaptability

Behavioral Competencies / Skills

• Organization and Planning
• Problem Solving
• Adaptability and Flexibility
• Professionalism
• Interpersonal Skills
• Customer Focus
• Attention to detail

Candidate must be a Malaysian and willing to work in Cyberjaya.