Executive Assistant (EA) / Personal Assistant (PA) (Start ASAP)

Afterschool; Subang Jaya; On-site; MYR 44,640 - 66,960; Full time

Benefits offered by this job

Attractive and competitive remuneration package

Flexible working environment

Career progression opportunities

Exam certifications sponsored

On-the-job training provided

Job summary

A dynamic educational organization is looking for an Executive Assistant to provide high-level administrative support to the CEO. Responsibilities include managing the CEO's calendar, assisting with correspondence, preparing documents for meetings, maintaining the office environment, and handling personal tasks as required. The ideal candidate has a Bachelor's degree, exceptional organizational skills, and proficiency in Microsoft Office Suite. This role offers a competitive remuneration package and opportunities for long-term career growth.

Qualifications

• Bachelor's degree or equivalent required.
• Exceptional organizational and time-management skills necessary.
• Strong verbal and written communication abilities essential.
• Proficiency in Microsoft Office Suite is mandatory.
• Ability to work independently and as part of a team is required.
• Must maintain a high level of discretion and confidentiality.
• Professional demeanor and positive attitude needed.

Responsibilities

• Manage and maintain the CEO's complex calendar.
• Assist the CEO with correspondence and emails.
• Prepare necessary documents for meetings.
• Take meeting minutes and follow up on action items.
• Oversee the physical office maintenance and logistics.
• Manage expense reports and coordinate with finance.
• Handle personal errands for the CEO as required.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Discretion

Microsoft Office Suite proficiency

Education

Bachelor's Degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Executive Assistant (EA) / Personal Assistant (PA) provides high-level administrative support to the CEO, ensuring the efficient and smooth operation of the executive office. This role requires a proactive, organized, and detail‑oriented professional who can anticipate the needs of the CEO and manage a diverse range of responsibilities with discretion and confidentiality.

Key Responsibilities

Calendar and Schedule Management

• Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.

Correspondence and Communication

• Assist the CEO in emails and correspondence.
• Handle confidential information with the utmost discretion.

Meeting and Event Preparation

• Prepare for meetings by compiling and distributing necessary documents, reports, and presentations.
• Take meeting minutes and follow up on action items.
• Coordinate and organize executive-level events and off‑site meetings.

Physical Office Management

• Oversee the general maintenance and logistics of the physical office environment.
• Handle logistics for visitors, including greeting and escorting them as needed.

Administrative and Ad‑Hoc Tasks

• Manage expense reports and coordinate with the finance department.
• Handle personal errands and tasks for the CEO as required.
• Undertake special projects and assignments as directed.

Required Qualifications

• Bachelor's Degree or equivalent.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Professional demeanor and a positive, "can‑do" attitude.

What we offer

• Attractive and competitive remuneration package: Salary, Bonus and other benefits (Parking, Medical, Travel etc).
• Young, creative and flexible working environment and culture.
• Long-term career growth or progression in career life.
• Exam Certifications sponsored by the company.
• On the job training will be provided.