Executive Assistant

Navis Capital Partners; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Navis Capital Partners is seeking a competent and highly organized administrative professional to oversee the personal and business needs of Investment professionals. The role requires teamwork with Secretaries, Executive Assistants, and Receptionists to ensure smooth operations.

The position emphasizes integrity, adaptability, and proactive service in a contract capacity, with responsibilities spanning calendar management, travel coordination, reporting, and event support.

Qualifications

• Diploma or Advanced Diploma in Private Secretaryship (or equivalent) from a recognized college.
• 2–5 years of relevant administrative support experience.
• Excellent spoken and written English.
• Strong organizational, prioritization, and multitasking skills.
• Proactive, flexible, and capable of managing multiple responsibilities.
• Highly proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Available immediately for a contract role.

Responsibilities

• Provide secretarial support by managing schedules, organizing meetings, travels and appointments.
• Provide other general administrative support including research, reporting, expense claims and office protocol approvals.
• Maintain timely electronic filing in accordance with internal processes.
• Assist in preparing meeting materials and presentation decks for meetings.
• Provide back-up support for overall office administration.
• Assist with official social events, business conferences, etc.
• Handle other tasks or projects as assigned from time to time.

Skills

Organizational Skills

Multitasking

Proactive

English Proficiency

Education

Diploma in Private Secretaryship

Tools

Microsoft Office

PowerPoint

Job description

This position requires a competent and highly organized and able to respond quickly and positively in all situations. This role demands significant responsibility and a high degree of integrity and trustworthiness. An administrative role mostly responsible for overseeing the Investment professionals personal and business needs. The candidate is also expected to work as a team with other secretaries (Personal Assistant, Executive Assistants, and Receptionists).

Responsibilities

• Provide secretarial support by managing schedules, organizing meetings, travels and appointments by engaging with relevant parties
• Provide other general administrative support as necessary, including doing research and creating reports, completing expense claims, and office protocol approvals
• Timely electronic filing system in accordance with internal process
• Assist in preparation and readiness of meeting materials and presentation decks prior to the meeting schedule
• Back up support including but not limited to overall office administration
• Special task assigned i.e., official social events, business conferences, etc
• Responsible for any other tasks (other jobs or projects that may be assigned from time to time

Qualifications

• Formal Education: Diploma or Advanced Diploma in Private Secretaryship (or equivalent formal secretarial training) from a recognized college.
• Work Experience: 2–5 years of relevant experience in an administrative support role.
• Language Skills: Excellent spoken and written English
• Core Competencies: Strong organizational, prioritization, and multitasking skills.
• Work Style: Proactive, flexible, and capable of managing multiple responsibilities effectively.
• Technical Skills: Highly proficient in Microsoft Office applications (Word, Excel, and PowerPoint)
• Availability: Available immediately for a contract role.