Executive Assistant, Corporate Finance

FTI Consulting (MYS) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 167,000; Full time

Job summary

FTI Consulting in Malaysia is seeking an experienced Executive Assistant to provide secretarial and administrative support to the Corporate Finance team. You will manage diary, travel arrangements, meetings, and expense reporting in a multinational environment.

The ideal candidate has 5+ years supporting C-levels or senior management, excellent English and Chinese communication, and a proactive, detail‑oriented approach.

Qualifications

• 5+ years’ experience in supporting C-levels or senior management as a Secretary / Executive Assistant.
• Experience with Professional services, Consultancy or Financial Services will be an advantage.
• Experience dealing with international time zones, interacting with clients and understand client relationship.
• Proactive, take initiatives and ownership, with a positive work attitude.
• Highly professional manner and strong work ethic.
• Strong interpersonal skills and ability to communicate at all levels.
• Good time management skills and a knowledge of how to actively prioritize workload.
• An ability to solve problems, propose solutions, and think “outside of the box”
• Organized, flexible and can adopt to fast changing environment.
• An ability to work under tight deadlines
• A significant focus on accuracy of work product and high attention to detail.
• Advanced Word, Excel, PowerPoint and computer skills.
• Excellent command of English and Chinese, in both written and oral communications #LI-MN1

Responsibilities

• Provide overall administrative and operational support
• Calendar management, travel and meetings arrangement
• Maintain time keeping system and ensure the records accuracy
• Organize and support internal and external conferences and business activities
• Preparation and submission of expense claims and reimbursements
• Open new business matters and perform conflict checks in the applicable firm database
• Collate, analyze, summarize, and report on pertinent business data
• Assist in preparing business related presentation and help to draft business related documents as needed
• Liaise with the support functions (HR, Finance, Marketing, IT, etc.) on internal processes and procedures
• Prepare vendor invoice payments, billing, and client invoicing
• Perform ad-hoc duties as assigned to ensure business‑as‑usual work are performed at optimal level

Skills

Executive support

C-level liaison

Time zone coordination

Communication

Organizational skills

English & Chinese

Proactive

Tools

Word

Excel

PowerPoint

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you’ll work side‑by‑side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact?

About The Role

The Executive Assistant will provide secretarial and administrative support to the Corporate Finance team in Malaysia. Tasks will include a variety of administrative needs, including diary and travel management, regional meetings coordination, expenses report preparation, data vendor management and event planning etc. The successful candidate will become part of the regional team and expect to work in a multinational environment. The role is suited to someone who enjoys a full, challenging and varied day with a strong team ethos and can‑do attitude. The role may require overtime as needed, sometimes at short notice.

What You’ll Do

• Provide overall administrative and operational support
• Calendar management, travel and meetings arrangement
• Maintain time keeping system and ensure the records accuracy
• Organize and support internal and external conferences and business activities
• Preparation and submission of expense claims and reimbursements
• Open new business matters and perform conflict checks in the applicable firm database
• Collate, analyze, summarize, and report on pertinent business data
• Assist in preparing business related presentation and help to draft business related documents as needed
• Liaise with the support functions (HR, Finance, Marketing, IT, etc.) on internal processes and procedures
• Prepare vendor invoice payments, billing, and client invoicing
• Perform ad-hoc duties as assigned to ensure business‑as‑usual work are performed at optimal level

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on‑the‑job learning, self‑guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need to Succeed

• 5+ years’ experience in supporting C-levels or senior management as a Secretary / Executive Assistant
• Experience with Professional services, Consultancy or Financial Services will be an advantage
• Experience dealing with international time zones, interacting with clients and understand client relationship
• Proactive, take initiatives and ownership, with a positive work attitude
• Highly professional manner and strong work ethic
• Strong interpersonal skills and ability to communicate at all levels
• Good time management skills and a knowledge of how to actively prioritize workload
• An ability to solve problems, propose solutions, and think “outside of the box”
• Organized, flexible and can adopt to fast changing environment
• An ability to work under tight deadlines
• A significant focus on accuracy of work product and high attention to detail
• Advanced Word, Excel, PowerPoint and computer skills
• Excellent command of English and Chinese, in both written and oral communications #LI-MN1

Equal Opportunity Statement

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

With more than 8,100+ employees located in 32 countries and territories around the globe, we are the leading global expert firm for organizations facing crisis and transformation.

Our experts have led organizations, shaped policy, driven investigations, managed crises, advised world leaders and built businesses from the ground up.

We are committed to creating an inclusive culture where our people can grow and achieve their full potential.

Learn more about the work we do and how we're helping clients around the world turn their biggest challenges and opportunities into stories of success.

Learn more about our impact.

To learn more about FTI Consulting, visit www.fticonsulting.com/careers and connect with us on Instagram and LinkedIn.