Executive Assistant

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 85,000; Full time

Job summary

Jora Malaysia is seeking an experienced Executive Assistant to provide high-level support to Management and drive key business initiatives. The role goes beyond traditional secretarial duties, requiring strong business acumen and proactive coordination across management, heads of departments and key partners.

You will manage schedules, prepare materials for reviews, and track actions to completion while maintaining confidentiality and professionalism in all interactions.

Qualifications

• Minimum 5-8 years of relevant experience in Executive Assistant, Business Support or Management Support.
• Experience supporting C-suite executives or senior leaders is preferred.
• Strong business acumen and commercial awareness with ability to understand priorities.

Responsibilities

• Manage correspondence, meetings and Management's schedules, including travel arrangements.
• Coordinate board and management meetings, agendas, materials and minutes.
• Prepare official correspondence, reports and briefing materials for management review.
• Provide executive and business support on key priorities and special projects.
• Follow up on decisions and ensure timely execution of deliverables.

Skills

Executive support

Stakeholder management

Communication skills

Organizational skills

Problem solving

Education

Diploma/Degree in Business Administration

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Executive Assistant provides high-level executive and business support to Management within the Group. This role goes beyond traditional administrative and secretarial support.

The Executive Assistant is expected to possess strong business acumen and commercial awareness, understand the Group's business priorities and operations, and support Management in coordinating and driving key business initiatives. The role serves as an important coordination point between Management, business units, department heads and other key stakeholders. The incumbent is expected to proactively follow up on management decisions, consolidate and analyse business information, monitor key action items and ensure that agreed priorities are executed in a timely manner.

Key responsibilities

• Manage and coordinate correspondence, meetings, appointments and Management's schedules, including personal drivers' schedules and other related arrangements
• Coordinate Board and management meetings, including preparation of agendas, meeting materials and minutes, and track agreed action items to completion
• Prepare and consolidate official correspondence, presentations, management reports, business updates and briefing materials for management review
• Provide executive and business support to Management on key business priorities, management matters and special projects
• Coordinate with department heads and business units to obtain updates, follow up on management decisions and ensure timely execution of key deliverables
• Review and summarise business information, highlighting key issues, priorities and matters requiring management attention
• Coordinate and monitor business initiatives and cross-functional matters to ensure timely follow-through and execution
• Liaise professionally with senior management, business partners and other key stakeholders while maintaining strict confidentiality
• Coordinate business travel, guest itineraries, hospitality and association matters where required
• Undertake special projects and other business-related assignments as directed by Management

About you

• Diploma/Degree in Business Administration, Secretarial, Management or a related discipline
• Minimum 5-8 years of relevant experience in Executive Assistant, Business Support, Management Support or a similar capacity
• Experience supporting C-suite executives or senior business leaders is preferred
• Strong business acumen and commercial awareness, with the ability to understand business operations and management priorities
• Strong analytical, organisational, coordination and problem-solving skills
• Excellent communication and stakeholder management skills
• Proactive, resourceful and able to work independently with a strong sense of ownership and urgency
• Experience in company secretarial, finance or Board-related matters would be an added advantage
• Proficient in Microsoft PowerPoint, Excel and Word
• High level of professionalism, integrity and confidentiality