Executive Assistant

Qbee Superbike Centre Sdn Bhd; Johor; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Casual Wear

Employee Discount on company products

Fun Entertainment Environment

Job summary

Qbee Superbike Centre Sdn Bhd in Johor, Malaysia is seeking an organized Administrative Assistant to provide comprehensive support to senior management. You will manage calendars, schedule meetings, arrange domestic and international travel, handle correspondence, and organize filings.

The role involves drafting reports, coordinating events, and acting as a liaison across departments, with a focus on accuracy, discretion, and proactive problem-solving.

Qualifications

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time utilization and preventing conflicts.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, while also preparing detailed itineraries and managing expense reports.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as a primary point of contact for internal and external communications, screening calls, managing emails, and directing inquiries to the appropriate personnel.
• Organize and manage company events, meetings, and conferences, from initial planning and logistics to on-site coordination and post-event follow-up.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information and adherence to record-keeping policies.
• Provide comprehensive administrative support, including data entry, document management, and ordering office supplies, to ensure smooth daily operations.
• Assist with special projects and initiatives as assigned, conducting research, gathering information, and preparing summaries or reports.
• Handle confidential information with discretion and professionalism, maintaining strict privacy and security protocols.
• Anticipate the needs of executives and proactively address potential issues before they arise, demonstrating strong problem-solving and foresight.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.

Organize and maintain physical and digital filing systems, ensuring accuracy and easy retrieval of information.

Prepare reports, presentations, and other documents as required, demonstrating strong attention to detail and accuracy.

Assist with event planning and coordination for company meetings, workshops, and other special events.

Manage office supplies inventory and place orders as needed, ensuring the smooth operation of the office.

Act as a liaison between departments and external stakeholders, fostering positive working relationships.

Undertake special projects and ad-hoc duties as assigned by management, demonstrating flexibility and a proactive approach.

Requirement

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Organize and maintain physical and digital filing systems, ensuring accuracy and easy retrieval of information.
• Prepare reports, presentations, and other documents as required, demonstrating strong attention to detail and accuracy.
• Assist with event planning and coordination for company meetings, workshops, and other special events.
• Manage office supplies inventory and place orders as needed, ensuring the smooth operation of the office.
• Act as a liaison between departments and external stakeholders, fostering positive working relationships.
• Undertake special projects and ad-hoc duties as assigned by management, demonstrating flexibility and a proactive approach.

Responsibility

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time utilization and preventing conflicts.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, while also preparing detailed itineraries and managing expense reports.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as a primary point of contact for internal and external communications, screening calls, managing emails, and directing inquiries to the appropriate personnel.
• Organize and manage company events, meetings, and conferences, from initial planning and logistics to on-site coordination and post-event follow-up.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information and adherence to record-keeping policies.
• Provide comprehensive administrative support, including data entry, document management, and ordering office supplies, to ensure smooth daily operations.
• Assist with special projects and initiatives as assigned, conducting research, gathering information, and preparing summaries or reports.
• Handle confidential information with discretion and professionalism, maintaining strict privacy and security protocols.
• Anticipate the needs of executives and proactively address potential issues before they arise, demonstrating strong problem-solving and foresight.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Casual Wear
• Employee Discount on company products/services
• Fun Entertainment Environment