Executive Assistant

Omega Pork Noodle Sdn Bhd; Selangor; On-site; MYR 50,000 - 84,000; Full time

Job summary

Omega Pork Noodle Sdn Bhd is seeking a mature, proactive Executive Assistant to work closely with the Business Owner across Malaysia and Singapore. The role supports operations, strategic planning, project coordination and business development, requiring ownership, problem-solving and effective cross-functional collaboration.

The ideal candidate holds a Diploma in a related field and has 3–5 years of experience in F&B, retail or operations, with fluency in Mandarin and English.

Qualifications

• Minimum Diploma in Business Administration, Marketing, F&B Management or a related discipline.
• 3–5 years of relevant working experience in F&B, retail or operations.
• Excellent Mandarin and English language skills, written and spoken.
• Mature, responsible and ownership mindset.
• Strong problem-solving, coordination and communication abilities.
• Proactive, resourceful, independent, with ability to work with minimal supervision.
• Willing to travel between Malaysia and Singapore when required.
• Exposure to multi-outlet F&B operations and regional expansion.
• Opportunity to work directly with the Business Owner.

Responsibilities

• Work closely with the Business Owner on daily business matters, management priorities and strategic initiatives.
• Coordinate and follow up on business projects and operational activities.
• Monitor business performance and propose practical solutions.
• Liaise with internal departments, outlet management and external partners.
• Assist in business planning, market research, business development and expansion projects.
• Prepare management reports, presentations, meeting minutes and updates.
• Ensure timely follow-up and execution of management instructions.
• Support business operations across Malaysia and Singapore when required.
• Handle confidential information professionally.

Skills

Executive support

Coordination

Communication skills

Problem solving

Multitasking

Mandarin

English

Education

Diploma in Business Administration/ Marketing/ F&B Management

Job description

We are looking for a mature, responsible and highly proactive Executive Assistant to work closely with the Business Owner in supporting business operations, strategic planning, project coordination and business development across Malaysia and Singapore. This role is ideal for someone with strong ownership, excellent problem-solving abilities and the confidence to coordinate with different departments and management teams. The successful candidate must be hands-on, resourceful and able to turn business directions into effective execution.

Key responsibilities

Work closely with the Business Owner on daily business matters, management priorities and strategic initiatives.

Coordinate and follow up on business projects, operational activities and management assignments.

Monitor business performance, identify operational issues and propose practical solutions.

Liaise with internal departments, outlet management and external business partners.

Assist in business planning, market research, business development and expansion projects.

Prepare management reports, presentations, meeting minutes and business updates.

Ensure timely follow-up and execution of management instructions and decisions.

Support business operations and projects across Malaysia and Singapore when required.

Handle confidential business information and management matters professionally.

About you

Minimum Diploma in Business Administration, Marketing, F&B Management or a related discipline.

3–5 years of relevant working experience, preferably in the F&B, retail or business operations industry.

Good command of Mandarin and English, both written and spoken.

Mature personality with strong sense of responsibility and ownership.

Excellent problem-solving, coordination and communication skills.

Proactive, resourceful, independent and able to work under minimal supervision.

Strong organisational skills with the ability to manage multiple priorities.

Willing to travel between Malaysia and Singapore when required.

Good business sense with the ability to understand management priorities and operational challenges.

Opportunity to work directly with the Business Owner.

Exposure to multi-outlet F&B operations and regional business expansion.

Involvement in strategic projects and management decision-making.

Career growth opportunities within a growing F&B group.

Attractive remuneration package based on experience and capabilities.

About us

Omega Group is a growing F&B group with multi-outlet operations and regional business expansion across Malaysia and Singapore.