Executive Support & Sustainability Specialist

CJ Century Logistics Sdn Bhd; Klang City; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

CJ Century highlights

Job summary

CJ Century Logistics Sdn Bhd in Malaysia seeks an Executive Support & Sustainability Specialist to provide comprehensive executive and administrative support to Senior Management while coordinating sustainability initiatives, reporting, and related activities. The role ensures timely follow-up on actions and proper documentation aligned with ESG direction.

You will coordinate schedules, manage communications, support strategic planning, and liaise with internal teams and external stakeholders.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Sustainability, Corporate Governance, or a related field.
• 2-3 years of experience in executive support, administration, sustainability, ESG, corporate governance, or a related field.
• Experience supporting Senior Management or C-level executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office applications, particularly PowerPoint, Excel, Word, and Outlook.
• Ability to multitask and prioritize effectively.

Responsibilities

• Provide comprehensive executive and administrative support to Senior Management.
• Coordinate schedules, meetings, agendas, papers, minutes, and follow-up actions.
• Serve as liaison between Senior Management and internal departments, partners, clients, and external stakeholders.
• Monitor deliverables, projects, and provide updates to Senior Management.
• Support ESG initiatives, data collection, reports, and related materials.
• Prepare management reports and presentations and maintain confidential records.
• Coordinate corporate visits, events, and external engagements.
• Arrange travel and logistics for Senior Management.
• Perform ad-hoc duties as directed.

Skills

Time management

Communication

Multitasking

Organizational skills

Education

Diploma or Bachelor's Degree in Business Administration, Management, Sustainability, Corporate Governance, or a related field

Tools

PowerPoint

Excel

Word

Outlook

Job description

Executive Support & Sustainability Specialist

To provide comprehensive executive and administrative support to Senior Management while coordinating and supporting the Company's sustainability initiatives, reporting, and related activities. The role ensures effective coordination of management matters, timely follow-up on key actions, and proper implementation and documentation of sustainability initiatives in alignment with the Company's business objectives and ESG direction.

Key responsibilities

Executive & Management Support

Manage and coordinate schedules, appointments, business commitments, and meetings, including meeting arrangements, agendas, papers, meeting minutes, and follow-up on action items.

Manage correspondence, emails, telephone calls, and other communications on behalf of Senior Management.

Act as a key liaison between Senior Management and internal departments, business partners, clients, government agencies, and external stakeholders.

Business Coordination & Project Support

Monitor and track departmental deliverables, projects, and key assignments, providing regular updates to Senior Management.

Facilitate communication and coordination across business units to ensure alignment of priorities and objectives.

Conduct market research and competitive analysis to identify industry trends, business opportunities, and potential risks.

Support the CEO and management team in strategic planning, decision making and special projects.

Reporting & Documentation

Prepare management reports, business presentations, briefing papers, and other documentation required by Senior Management.

Consolidate and analyze relevant business information and data to support management reporting and review.

Ensure proper maintenance, filing, and safekeeping of confidential corporate records, reports, and documentation.

Monitor deadlines and ensure timely submission of reports and required documents.

Sustainability & ESG Coordination

Coordinate and support the implementation of the Company's sustainability and ESG initiatives in line with business objectives.

Assist in collecting, compiling, and maintaining sustainability and ESG information from relevant departments.

Support the preparation of sustainability reports, presentations, and other ESG-related materials.

Monitor the progress of sustainability initiatives and follow up with relevant departments on related.

Coordinate sustainability-related activities, meetings, and engagements with internal and external stakeholders.

Support sustainability communication and awareness activities across the Company.

Stakeholder & Event Coordination

Coordinate corporate visits, external engagements, conferences, official functions, and corporate events involving Senior Management.

Build and maintain effective working relationships with internal and external stakeholders to facilitate smooth business operations.

General Administration

Manage travel arrangements, accommodation, and related logistics for Senior Management when required.

Provide general administrative support to facilitate the smooth operation of Senior Management’s activities.

Perform other duties, assignments, and ad-hoc tasks as directed by Senior Management from time to time.

About you

Diploma or Bachelor's Degree in Business Administration, Management, Sustainability, Corporate Governance, or a related field.

2-3 years of experience in executive support, administration, sustainability, ESG, corporate governance, or a related field.

Experience supporting Senior Management or C-level executives.

Excellent organizational and time-management skills.

Strong written and verbal communication abilities.

Proficient in Microsoft Office applications, particularly PowerPoint, Excel, Word, and Outlook.

Ability to multitask and prioritize effectively.

CJ Century is a leading provider of supply chain solutions. From a forwarding agent in the 1970s, the Group has since diversified into integrated logistics, oil logistics, procurement logistics as well as data management solutions.

CJ Century's unique model of value-added solutions encompasses warehousing and distribution services that can be scaled and customised to cater to the needs of customers based on the demands and delivery service requirements for their products. With the innovative solutions offered, CJ Century has evolved to managing the contract logistics of discerning clientele, where the value propositions are to improve operational efficiencies that positively enhance the clientele and their end customers.

In line with our expansion, we are looking for suitable candidates for the following position.