Executive Assistant

Tec D Malaysia; Petaling Jaya; Hybrid; MYR 67,000 - 134,000; Full time

Benefits offered by this job

Elective Benefits tailored to country

Leadership and professional programs

Job summary

Tec D Malaysia is seeking an experienced Executive Assistant to support C-level leaders in a fast-paced APJ environment. You will manage calendars, plan travel, draft communications, and coordinate cross‑department workflows with discretion and confidentiality.

Ideal candidates bring 4–7 years of senior administrative experience, strong communication skills, and proficiency in MS Office. Hybrid work is available, with occasional extended hours and limited local travel as needed.

Qualifications

• 4–7 years of executive assistant or senior administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking ability.
• High attention to detail and strong problem‑solving skills.
• Able to work independently, maintain confidentiality, and support senior‑level stakeholders.
• Proficient with MS Office and standard business tools.

Responsibilities

• Manage complex calendars, schedules, and appointments; coordinate internal and external meetings, including logistics and prep materials.
• Handle travel planning end-to-end (flights, itineraries, logistics).
• Draft and prepare professional correspondence, presentations, and reports.
• Prioritize and manage email on behalf of the Executive, draft responses and flag urgent items.
• Support executive meetings: prepare agendas, compile materials, track actions, and record minutes.
• Liaise across departments to coordinate approvals, signatures, and information flow.
• Handle confidential information with discretion and manage multiple priorities efficiently.
• Address ad hoc requests and shifting priorities, sometimes outside core hours.

Skills

Calendar management

Email management

Executive support

Communication

Multitasking

MS Office

Stakeholder management

Time management

Tools

MS Office

Job description

Job Purpose

Provide high-quality executive support to C-level leaders in a fast-paced APJ environment. The Executive Assistant ensures smooth daily operations, manages priorities, and represents the Executive in communications and coordination.

Provide high-quality executive support to C-level leaders in a fast-paced APJ environment. The Executive Assistant ensures smooth daily operations, manages priorities, and represents the Executive in communications and coordination.

Key Responsibilities

• Manage complex calendars, schedules, and appointments; coordinate internal and external meetings, including logistics and prep materials.
• Handle travel planning end-to-end (flights, itineraries, logistics).
• Draft and prepare professional correspondence, presentations, and reports.
• Prioritize and manage email on behalf of the Executive, draft responses and flag urgent items.
• Support executive meetings: prepare agendas, compile materials, track actions, and record minutes.
• Liaise across departments to coordinate approvals, signatures, and information flow.
• Handle confidential information with discretion and manage multiple priorities efficiently.
• Address ad hoc requests and shifting priorities, sometimes outside core hours.

Skills & Experience

• 4–7 years of executive assistant or senior administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking ability.
• High attention to detail and strong problem‑solving skills.
• Able to work independently, maintain confidentiality, and support senior‑level stakeholders.
• Proficient with MS Office and standard business tools.

Working Conditions

• Professional office environment with occasional extended hours.
• Remote/hybrid work flexibility.
• Limited local travel if required.

Key Skills

• Agenda (Meeting)
• Calendar Management
• Communication
• Email Management
• Executive Assistance
• Executive Support
• Inbox Management
• Microsoft Office
• Multitasking
• Organizational Planning
• Prioritization
• Stakeholder Management
• Time Management
• Travel Management

At Tec D, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on‑demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well‑being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer‑to‑peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co‑workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer‑led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.