Executive Assistant

Khazanah Nasional Berhad; Kampung Malaysia Tambahan; On-site; MYR 60,000 - 90,000; Full time

Job summary

Khazanah Nasional Berhad in Kuala Lumpur is seeking an organized administrative professional to support the team with diary management, travel planning, and internal/external communications. The role involves coordinating meetings, arranging flights and hotels, and ensuring smooth day-to-day operations.

You will create and maintain records, implement approved policies, and develop periodic reports while monitoring budgets.

Qualifications

• Experience coordinating executives' calendars and meetings.
• Ability to arrange travel and accommodation for executives.
• Excellent written and verbal communication with stakeholders.
• Strong document management and record-keeping skills.
• Knowledge of office procedures and policy implementation.
• Experience preparing reports and monitoring budgets.

Responsibilities

• Manage the team’s diary and schedule internal and external meetings.
• Coordinate travel arrangements, flight reservations and hotels.
• Prepare correspondence and filter information for the team.
• Create and maintain records and contacts databases.
• Ensure policies and procedures are implemented and updated.
• Develop periodic reports and monitor expenditure against budget.

Skills

Diary management

Travel coordination

Meetings scheduling

Office communications

Record keeping

Budget monitoring

Job description

Khazanah Nasional Berhad (Khazanah) is the sovereign wealth fund of Malaysia, established in 1993 and owned by the Minister of Finance (Incorporated) and the Federal Land Commissioner (Incorporated). We are entrusted with the responsibility of creating sustainable and enduring value through purpose-driven investments. As a responsible and long-term steward of the nation’s assets, Khazanah invests with discipline across strategic and catalytic sectors both in Malaysia and globally, while actively shaping its portfolio to strengthen resilience, competitiveness and future growth.

Beyond financial returns, Khazanah is committed to building capacity, supporting inclusive development and nurturing vibrant communities, ensuring that the value it creates benefits Malaysia and its people, today and for generations to come.

Job Description

1. Diary management, meetings and appointments

• Manage and maintain the team’s diary;
• Plan and schedule meetings and appointments for both internal and external meetings for the team; and
• Coordinate and invite the appropriate people or team to attend to meetings/events and ensure guests attending the meeting with the team are well taken care of.

2. Travel and accommodation arrangement

• Coordinate travel arrangements, flight reservation and accommodation requirements for the team in connection with relevant travel agents and hotels; and
• Ensure arrangements are managed effectively and fulfil the team’s requirements.

3. Internal and external office communications

• Prepare correspondence on behalf of the team;
• Review the applicability and/or priority of incoming memos, reports and other documents and highlight any urgent correspondence; and
• Filter information, queries, phone calls and invitations to the team and redirect as appropriate.

4. Record keeping and file management

• Create, maintain and keep an accurate and complete record of documents and correspondence on behalf of the team; and
• Manage and maintain the team’s contacts database to ensure this is up to date.

5. Policies and Procedures

• Ensure effective and efficient implementation of policies and practices pertaining to the team related matters; and
• Update and enhance processes and procedures to ensure relevancy to business and operational needs.

6. Reporting and monitoring

• Develop, maintain and enhance periodic reporting for the team as required;
• Ensure timely and accurate preparation of papers, reports and budget; and
• Monitor actual expenditure against budget and undertake appropriate control measures to ensure expenses are within approved budget.
• Manage and enhance relationships with relevant internal and external parties including vendors, consultants, government, statutory and regulatory bodies, industry practitioners and any other relevant organisations.

We encourage and value applications from all backgrounds, identities, and experiences whereby all qualified candidates will be assessed in a fair and equitable manner. Our employment decisions are based on merit, business needs, and job requirements.