Executive Assistant

Iron Mountain; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Flexible work options

Learning & development

Job summary

Iron Mountain is seeking an organized Executive Assistant to join our Regional VP of Sales team. You will support regional leadership across APAC, coordinating calendars, travel, meetings, and critical forums to keep the sales engine running smoothly.

You will manage multi-time-zone schedules, prepare executive materials, and collaborate with cross-functional teams to build strong customer partnerships and drive growth in a dynamic regional environment.

Qualifications

• 3+ years of executive support experience in regional or multinational settings.
• Proficient in calendar, travel, and meeting management across time zones.
• Strong organizational and communication skills; multilingual is a plus.

Responsibilities

• Coordinate executive calendars and travel across APAC regions.
• Plan regional events, meetings, and executive forums.
• Track action items and align cross-functional teams on priorities.
• Prepare presentations and confidential materials with discretion.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Multilingual English/Asian

Tools

Google Workspace

Microsoft Office

Job description

Iron Mountain is seeking an organized Executive Assistant to join our Regional VP of Sales team.

As an integral partner to our regional leadership, you will keep our commercial engines running smoothly across multiple time zones and cultures. You’ll have the opportunity to manage high-impact schedules, streamline complex regional travel, and coordinate crucial executive forums across APAC. In this role, your seamless operational support will directly empower our sales leaders to drive growth and build lasting customer partnerships.

What You’ll Do (Responsibilities)

In this role, you will:

• Executive Calendar & Travel Management: Coordinate seamless end-to-end travel, complex schedules, and priorities across multiple international time zones.
• Regional Event & Meeting Coordination: Organize regional sales meetings, Quarterly Business Reviews (QBRs), customer engagements, and major business events.
• Stakeholder & Action Item Tracking: Align cross-functional teams across APAC, tracking critical deliverables, deadlines, and strategic initiatives.
• Executive Communication & Materials: Prepare high-quality presentations, executive reports, and confidential correspondence with complete discretion.

What You’ll Bring (Skills & Qualifications)

The ideal candidate will have:

• 3+ years of experience supporting senior executives within a regional sales or multinational environment.
• Strong proficiency in Google Workspace, Microsoft Office, and modern digital productivity tools.
• Adept time-zone management skills with proven agility in coordinating across international stakeholders.
• Exceptional organizational, communication, and stakeholder management skills, with multilingual capability (English and a relevant Asian language) considered a strong advantage.

What We Offer (Benefits)

• Competitive compensation and benefits aligned with experience.
• Flexible work options/alternative work options to support work-life balance.
• Opportunities for continuous learning and professional growth.