Executive Administrator

Alliance Bank Malaysia Berhad; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Job summary

Alliance Bank Malaysia Berhad in Kuala Lumpur seeks an Executive Administrator to provide day-to-day administrative and secretarial support for the Head of Branch (HOB). You will manage schedules, meetings, interviews, and internal one-on-one sessions, acting as the central coordinator for HOB documentation and submissions.

Candidate should hold a Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or related discipline, with experience in executive

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or related discipline.
• Experience in executive administration, executive secretarial support, or office management.
• Strong ability to safeguard confidential information.
• Strong planning, coordination, and organizational capabilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good understanding of administrative processes and office operations.
• Ability to work independently with minimal supervision.
• Able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative and secretarial support to the HOB.
• Assist in monitoring activities and initiatives across LOB segments.
• Manage schedules, meetings, interviews, and internal one-on-one sessions for the HOB.
• Act as the central coordinator for HOB related documentation and submissions.
• Ensure timely submission of LOB papers and reports.
• Maintain strict confidentiality of sensitive and private information.
• Conduct preliminary reviews of documents and requests to ensure compliance with internal guidelines prior to management sign-off.
• Manage and coordinate leave applications, expense claims, and other administrative approval processes.
• Oversee the activities of support staff, including the clerk cum dispatch and cleaner cum tea lady.
• Support the smooth day-to-day operation of office premises and facilities.
• Undertake ad-hoc duties and special assignments as directed by the HOB.

Skills

Planning & coordination

Organizational skills

Executive support

MS Office

Education

Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or related discipline

Tools

Microsoft Office

Job description

Provide day-to-day administrative and secretarial support to the HOB.

Assist in monitoring activities and initiatives across LOB segments.

Manage schedules, meetings, interviews, and internal one-on-one sessions for the HOB.

Act as the central coordinator for HOB related documentation and submissions.

Ensure timely submission of LOB papers and reports.

Maintain strict confidentiality of sensitive and private information.

Conduct preliminary reviews of documents and requests to ensure compliance with internal guidelines prior to management sign-off.

Manage and coordinate leave applications, expense claims, and other administrative approval processes.

Oversee the activities of support staff, including the clerk cum dispatch and cleaner cum tea lady.

Support the smooth day-to-day operation of office premises and facilities.

Undertake ad-hoc duties and special assignments as directed by the HOB.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related discipline.

Relevant experience in executive administration, executive secretarial support, or office management.

Strong ability to safeguard highly confidential and sensitive information.

Strong planning, coordination, and organizational capabilities.

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Good understanding of administrative processes and office operations.

Ability to work independently with minimal supervision.

Able to manage multiple priorities in a fast-paced environment.

Alliance Bank Malaysia Berhad and its subsidiary, Alliance Islamic Bank Berhad, offers banking and financial solutions through its consumer, SME, corporate, commercial and Islamic banking. The Bank provides easy access to its broad base of customers throughout the country via multi-pronged delivery channels that include retail branches, Privilege Banking Centres, Business Centres, Investment Bank branches, and mobile and Internet banking.

About Alliance Bank Malaysia Berhad

Alliance Bank Malaysia Berhad and its subsidiary, Alliance Islamic Bank Berhad, offers banking and financial solutions through its consumer, SME, corporate, commercial and Islamic banking. The Bank provides easy access to its broad base of customers throughout the country via multi-pronged delivery channels that include retail branches, Privilege Banking Centres, Business Centres, Investment Bank branches, and mobile and Internet banking.

What can I earn as an Executive Administrator