Executive, Administration Payroll

HONG LEONG INDUSTRIES BERHAD; Petaling Jaya; On-site; MYR 67,000 - 112,000; Full time

Job summary

Hong Leong Industries Berhad is seeking an experienced Executive, Admin Payroll to support end-to-end HR operations and payroll administration across multiple companies in the Group. The role offers exposure to employee lifecycle management, payroll processing, HR systems, and office administration in a dynamic corporate environment.

Key responsibilities include onboarding, payroll processing, HR documentation, benefits administration, and HRMS enhancements, with adherence to Malaysian labour

Qualifications

• Diploma or Bachelor's Degree in HR, Business Admin or related.
• Minimum 5 years of experience in HR operations and payroll.
• Familiar with Malaysian employment legislation and payroll statutory requirements.
• Experience handling payroll independently is highly preferred.
• Knowledge of HRMS and payroll systems is an added advantage.
• Strong attention to detail and confidentiality.
• Good communication and interpersonal skills.

Responsibilities

• Manage HR operational activities including onboarding, confirmation, transfers and offboarding.
• Maintain accurate employee records, HR documentation, and HRMS data.
• Prepare HR letters and employment documents per policies.
• Administer employee benefits, leave management, attendance, and other HR processes.
• Process monthly payroll accurately and ensure timely statutory submissions (EPF, SOCSO, EIS, PCB, HRDF).
• Handle payroll reports, reconciliations, inquiries, and year-end activities.
• Support HR audits and ensure compliance with labour laws and internal policies.
• Assist with HRMS enhancement and system implementation, including validation & testing.
• Coordinate recruitment administrative activities as required.
• Oversee office administration, facilities coordination, vendor management, and upkeep.
• Support continuous improvement initiatives and other HR projects.

Skills

HR operations

Payroll administration

Onboarding

Record management

HRMS data

Communication skills

Attention to detail

Education

Diploma or Bachelor's Degree in HR/Business Administration

Tools

HRMS

Payroll systems

Job description

We are seeking an experienced Executive, Admin Payroll to support end-to-end HR operations and payroll administration across multiple companies within the Group. This role offers broad exposure to employee lifecycle management, payroll processing, HR systems, and office administration in a dynamic corporate environment.

Key Responsibilities:

Manage HR operational activities including onboarding, confirmation, employee transfers, and offboarding.

Maintain accurate employee records, HR documentation, and HRMS data.

Prepare HR letters and employment-related documents in accordance with company policies.

Administer employee benefits, leave management, attendance records, and other HR processes.

Process monthly payroll accurately and ensure timely statutory submissions, including EPF, SOCSO, EIS, PCB, and HRDF.

Handle payroll reports, reconciliations, employee payroll enquiries, and year-end payroll activities.

Support HR audits and ensure compliance with labour laws and internal policies.

Assist with HRMS enhancement and system implementation activities, including data validation, testing, and user support.

Coordinate recruitment administrative activities when required.

Oversee general office administration, facilities coordination, vendor management, and office upkeep.

Support continuous improvement initiatives and other HR projects assigned by management.

Job Requirements:

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.

Minimum 5 years of experience in HR operations and payroll administration.

Familiar with Malaysian employment legislation and payroll statutory requirements.

Experience handling payroll independently is highly preferred.

Knowledge of HRMS and payroll systems will be an added advantage.

Strong attention to detail, organisational skills, and ability to maintain confidentiality.

Good communication and interpersonal skills.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Payroll Executive?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

FMCG Manufacturing 1,001-5,000 employees

Hong Leong Industries Berhad (“HLI”) is a public listed company and its shares are traded on the Main Market of Bursa Malaysia Securities Berhad.

HLI is principally an investment holding company whilst the principal activities engaged by its subsidiaries are primarily in the following business segments :

Consumer Products - manufacture, assembly and distribution of motorcycles, scooters and related parts and products, as well as manufacturing and sale of ceramic tiles.

Industrial Products - manufacturing and sale of fibre cement and concrete roofing products.

HLI also has associated companies which are involved in the manufacture and assembly of motorcycles, motorcycle engines and spare parts as well as manufacture and sale of newsprint and related paper products.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New _Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.

Hong Leong Industries Berhad (“HLI”) is a public listed company and its shares are traded on the Main Market of Bursa Malaysia Securities Berhad.

HLI is principally an investment holding company whilst the principal activities engaged by its subsidiaries are primarily in the following business segments :

Consumer Products - manufacture, assembly and distribution of motorcycles, scooters and related parts and products, as well as manufacturing and sale of ceramic tiles.

Industrial Products - manufacturing and sale of fibre cement and concrete roofing products.

HLI also has associated companies which are involved in the manufacture and assembly of motorcycles, motorcycle engines and spare parts as well as manufacture and sale of newsprint and related paper products.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New _Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.

What can I earn as an Administration Executive